Finance Management Division

Corporate Management Sector of Pustaka Negeri Sarawak

The Finance and Facilities Management (FFM) is a division under the under the Corporate Management (CM) Sector of Pustaka Negeri Sarawak (Pustaka). The other divisions are the Human Resource Management (HRM) Division and Corporate Communications (CC) Division.

The main functions of the Finance and Facilities Management Division include:

Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives.

Roles of Finance Unit

To manage & undertake the following tasks:

• Budget preparation
• Budget administration
• Cost allocation
• Accounts payable
• Payroll
• Fringe benefits
• Grants administration
• Contract administration
• Accounts Receivable
• Keep and maintain financial records and reports
• Procurement approval of purchasing or services that is less than RM20,000.00

Roles of Facility Management

Oversees, manages and monitors the following activities:

• Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
• Pustaka’s assets and facilities
• Usage of hired venues/facilities
• Housekeeping
• Logistics
• Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)

Key Performance Indicators

Statements of Objective		Measures		Targets		Stretch Targets
_______________________________		_____________________________________		__________________		__________________
To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.		(Actual expenditure/Budgeted expenditure) x 100%		95%		100%
		(Actual expenditure of current year/Current year grant received) x 100%		95%		100%