Technical Services Division, Miri

Background

The Technical Services (TS) Division is a division under the Pustaka Negeri Sarawak, Miri. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit. There are three sub-unit which are Legal Deposit Unit, Serial Unit and Sarawakiana Unit. For Legal Deposit unit is act as collecting point for northern area of Sarawak. For Serial unit is for daily newspaper, magazine and journals. For Sarawakiana unit is for Sarawakiana local content and activities related to Sarawakiana.

Staff

Miri

Librarian, Head of Technical Services Division and Head of Acquisition Unit: Encik Ahmad Bin Samsudin

Assistant Librarian, Head of Cataloguing Unit: Encik Muhammad Annwar Bin Adenan

Library Assistant: Encik Awang Yunos Bin Awang Hussain

Library Assistant: Puan Adelin Binti Mohammad Adenan

Library Assistant: Puan Georgiana Usun Jok

Library Assistant: Mohd Nizam Abg Takip

Main Roles and Functions

The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak, Miri. The functions and activities of each unit are as follows;

1.0 Acquisition Unit

1.1 Acquisition of Printed Library Materials

• Selection of Library Materials
• Purchase of Library Materials
• Receipt of Library Materials
• Cancellation of Library Materials
• Handling of Rejected Library Materials
• Received Library Materials
• Control of Documented Information

1.3 Acquisition of Serial

• Purchase of Serial Materials
• Subscription of New Serials
• Renewal of Serials Subscription
• Payment of Subscription
• Receiving of Invoice

1.4 Gift and Exchange

• Acceptance of Gifts
• Acknowledgement of Gifts
• Declining of Gifts

2.0 Cataloguing Unit

2.1 Cataloging of Library Materials

• Original Cataloguing
• Copy Cataloguing
• Import Cataloguing
• Merging, Update & Delete Processing of library material
• Bibliographic Record Verification

2.2 Identification of Subject Heading

• Find appropriate heading in LCSH
• Look for Appropriate Subdivisions In LCSH
• Entries for subject heading
• Interpreting entries LCSH

2.3 Identification of Call Number

• Determine the call number based on the subject heading from Dewey Decimal Classification (DDC).
• Determine type of collection

- Fiction
- Non fiction

2.4 Weeding of Library Materials

• Determine the date
• General briefing on weeding exercise to all officers involved
• Identification of the following criteria:

- Circulation statistic
- Year of publication / Age
- Physical condition of library materials
- Multiple copies

• Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
• Relocation of weeded library materials

2.5 Stock Take of Library Material

• Identification of areas for stock taking exercise
• Closure of the area to be stock take
• Informing staff and Sector ICT Implementation of stock take exercise
• Scanning of library materials and upload the scanned circulation item number (bar code)
• Generate report of stock take
• Present to the management

2.6 Home Library Competition

• Preparation of project brief
• Announcement of home library competition
• Conduct workshop for participants and public.
• Selection and appointment panel of judges
• Site visit and judging competition Presentation of award