Majlis Bersama Jabatan

The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'

MBJ was formally formed in Pustaka Negeri Sarawak in 2003. Since then, the MBJ Constitution has been revised three times.

Membership

In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.

2003 - 2004 Employee Representatives Muhamad Ali Bin Abdul Wahab - President Fatimah Yahya - Member Henry Leo Lee Kwang - Member Herrie Suliano Mohamad - Member Awang Yunos Awang Husain - Member Awangku Suhaimai Awangku Karim - Member Huslan bin Hossin - Member		2005 - 2006 Employee Representatives Bronny Lawrence Nawe - President Kian Tungku - Joint Secretary Ismewatti Narawi - Member Sabrina Bakar - Member Hadi Mohamad Sufri - Member Amirewady @ Amir Hamzah - Member Nor-Asemah Drahman - Member Zainal Ali - Member Hawaluddin Bin Halmi - Member		2007 - 2008 Employee Representatives Norlida Ismailly - President Ammie Syarina Mohamad Jelani - Joint Secretary Anita Hamdan - Member Masni Morshidi - Member Nur Nadhirah Frida Abdullah - Member Noranita Kerim - Member Abdul Aziz Kassim - Member John Nyo-em - Member Huslan bin Hossin - Member
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2010- 2011 Employee Representatives Laurena Aloh - President Alveana Valentine - Joint Secretary Bronny Lawrence Nawe - Member Adeline Mohamad Adenan - Member Kian Tungku - Member Muhamad Ali Bin Abdul Wahab - Member Afiza Ibrahim - Member Zainal Ali - Member		2012 - 2013 Employee Representatives Abdul Aziz Bujang - President Izaruddin Mos - Joint Secretary Bronny Lawrence Nawe - Member Razak Rambili - Member Dayangku Hadzimah Awangku Ahmad - Member Norlailawati Ismail - Member		2014 - 2016 Employee Representatives Ahmad Bin Samsudin - President Abdul Aziz Kassim - Joint Secretary Edison Ricket - Member Sofina Tan Sofian Tan - Member Ainie Umairah Lee Abdullah - Member Kian Tungku - Member Norzihan Abdullah - Member Hawaluddin Halmi - Member
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2017 - 2018 Employee Representatives Ahmad Bin Samsudin - President Drang Jite - Joint Secretary Suria Sonia Ahip Abdullah - Member Ammie Syarina Mohamad Jelani - Member Muhamad Ali Bin Abdul Wahab - Member Suzanna Abdullah @ Susan Apok - Member Hawaluddin bin Halmi - Member Bashir Bin Swandi - Member Siti Rohana Saat - Member		2019 - 2020 Employee Representatives Bronny Lawrence Nawe - President Nur Ashikin Ahmad - Joint Secretary Razak Rambili - Member Vincent Jinap - Member Nur Faziella Syazmeen Hasli - Member Lilian Baun Pulo - Member Siti Khairunissa Rosli - Member Adelin Mohammad Adenan - Member Norasfia Binti Zainal - Member Mohamad Feizul Median - Member		2021 - 2022 Employee Representatives Dayangku Hadzimah Awangku Ahmad - President Dayang Najwa Hazwani Awang Zaini - Joint Secretary Amrul Nasri Mohammed - Member Puspa Diana Jawi - Member Nurfarathul Aqma Julani - Member Suria Sonia Ahip Abdullah - Member Nadzrah Mohamad Othman - Member Noranita Kerim - Member Abdul Aziz Bujang - Member Mas Azreena Majenis - Member

Nomination and Election

Employee Representatives are elected via ballots by the staff and they hold office for a term of two years. Prior to that, election candidates are nominated and top fifteen highest nominated candidates go to the poll. The maximum number of terms the Employee Representatives can hold office consecutively is two, which is four years.

Meetings

The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal. At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.

Typical MBJ Meeting Agenda:

• Confirmation of minutes of the previous MBJ meeting
• Matters arising from minutes of the previous MBJ meeting
• Proposal paper(s)
• Any other business
• Adjournment of MBJ meeting

Proposal Papers

MBJ proposal papers are prepared in a pre-defined format with the following criteria:

a) Number
b) Title
c) Objective
d) Background
e) Justifications
f) Cost Implications (Optional)
g) Attachments (Optional)



The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting.

Benchmarking Visits

The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.

1. Petaling Jaya Municipal Council
2. National Library of Malaysia
3. Council of the City of Kuching North
4. Civil Service Department
5. Selangor State Library
6. Kota Kinabalu City Council
7. Prime Minister Department
8. Malaysian Administrative Modernisation and Management Planning Unit

References

1. Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my