Difference between revisions of "Majlis Bersama Jabatan"
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| − | The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia<ref><small>Civil Service Department | + | The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia<ref><small>Civil Service Department is Federal Government Department that deals with the modernisation, improvements of government departments, agencies and government-linked companies. It regularly issues service circulars, directives and guidelines.</small></ref> put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.' |
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g) Attachments (Optional) | g) Attachments (Optional) | ||
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| − | [[File:MBJ-Proposal01.png| | + | [[File:MBJ-Proposal01.png|650px|MBJ Proposal Paper Sample 1]] |
| − | [[File:MBJ-Proposal02.png| | + | [[File:MBJ-Proposal02.png|650px|MBJ Proposal Paper Sample 2]] |
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The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting. | The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting. | ||
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== References == | == References == | ||
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| − | Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my | + | 1. Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my |
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Latest revision as of 15:19, 11 June 2021
The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia[1] put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'
MBJ was formally formed in Pustaka Negeri Sarawak in 2003. Since then, the MBJ Constitution has been revised three times.
Membership
In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.
 2003 - 2004 Employee Representatives
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2005 - 2006 Employee Representatives
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2007 - 2008 Employee Representatives
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| __________________________________ | __________________________________ | __________________________________ | ||||
 2010- 2011 Employee Representatives
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2012 - 2013 Employee Representatives
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2014 - 2016 Employee Representatives
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| __________________________________ | __________________________________ | __________________________________ | ||||
 2017 - 2018 Employee Representatives
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2019 - 2020 Employee Representatives
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2021 - 2022 Employee Representatives
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Nomination and Election
Employee Representatives are elected via ballots by the staff and they hold office for a term of two years. Prior to that, election candidates are nominated and top fifteen highest nominated candidates go to the poll. The maximum number of terms the Employee Representatives can hold office consecutively is two, which is four years.
Meetings
The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal. At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.
Typical MBJ Meeting Agenda:
- Confirmation of minutes of the previous MBJ meeting
- Matters arising from minutes of the previous MBJ meeting
- Proposal paper(s)
- Any other business
- Adjournment of MBJ meeting
Proposal Papers
MBJ proposal papers are prepared in a pre-defined format with the following criteria:
a) Number
b) Title
c) Objective
d) Background
e) Justifications
f) Cost Implications (Optional)
g) Attachments (Optional)
The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting.
Benchmarking Visits
The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.
- Petaling Jaya Municipal Council
- National Library of Malaysia
- Council of the City of Kuching North
- Civil Service Department
- Selangor State Library
- Kota Kinabalu City Council
- Prime Minister Department
- Malaysian Administrative Modernisation and Management Planning Unit
References
1. Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my
Notes
- ↑ Civil Service Department is Federal Government Department that deals with the modernisation, improvements of government departments, agencies and government-linked companies. It regularly issues service circulars, directives and guidelines.
