Technical Services Division, Miri

Background

The Technical Services (TS) Division is a division under the Pustaka Negeri Sarawak, Miri. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit. There are three sub-unit which are Legal Deposit Unit, Serial Unit and Sarawakiana Unit. For Legal Deposit unit is act as collecting point for northern area of Sarawak. For Serial unit is for daily newspaper, magazine and journals. For Sarawakiana unit is for Sarawakiana local content and activities related to Sarawakiana.

Current Staff

Miri

• Librarian, Head of Technical Services Division and Head of Acquisition Unit: Puan Lilian Baun Pulo
  

• Assistant Librarian, Head of Cataloguing Unit: Encik Affendi Iezara
  

• Librarian Assistant: Encik Awang Yunos Awang Husain
  

• Librarian Assistant: Puan Norfaezan binti Abdul Jalil
  

• Librarian Assistant: Puan Nur Alia Qaytrina Sim Abdullah
  

• Librarian Assistant: Cik Suhaila Binti Mat : Roles of Librarian Assistant, S19 (Miri)

Former Staff

• Librarian : Encik Ahmad Bin Samsudin
  

• Librarian : En Carolineson Nosin
  

• Assistant Librarian : Encik Muhammad Annwar Bin Adenan
  

• Librarian Assistant: Puan Adelin Binti Mohammad Adenan
  

• Librarian Assistant: Puan Masni Abdullah
  

• Librarian Assistant: Puan Norayah Adenan
  

• Librarian Assistant: Puan Zuwahir Ilias
  

• Librarian Assistant: Puan Georgiana Usun Jok
  

• Librarian Assistant: Encik Mohamad Nizam Abang Takip

GETS 4.0 Staff

• Dygku Fazira

• Nur Musyfa'ah

Main Roles and Functions

The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak, Miri. The functions and activities of each unit are as follows;

1.0 Acquisition Unit

1.1 Acquisition of Printed Library Materials

• Selection of Library Materials
• Purchase of Library Materials
• Receipt of Library Materials
• Cancellation of Library Materials
• Handling of Rejected Library Materials
• Received Library Materials
• Control of Documented Information

1.2 Acquisition of Serial

• Purchase of Serial Materials
• Subscription of New Serials
• Renewal of Serials Subscription
• Payment of Subscription
• Receiving of Invoice

1.3 Gift and Exchange

• Acceptance of Gifts
• Acknowledgement of Gifts
• Declining of Gifts

2.0 Cataloguing Unit

2.1 Cataloging of Library Materials

• Original Cataloguing
• Copy Cataloguing
• Import Cataloguing
• Merging, Update & Delete Processing of library material
• Bibliographic Record Verification

2.2 Identification of Subject Heading

• Find appropriate heading in LCSH
• Look for Appropriate Subdivisions In LCSH
• Entries for subject heading
• Interpreting entries LCSH

2.3 Identification of Call Number

• Determine the call number based on the subject heading from Dewey Decimal Classification (DDC).
• Determine type of collection

- Fiction

- Non fiction

2.4 Weeding of Library Materials

• Determine the date
• General briefing on weeding exercise to all officers involved
• Identification of the following criteria:

- Circulation statistic

- Year of publication / Age

- Physical condition of library materials

- Multiple copies

• Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
• Relocation of weeded library materials

2.5 Stock Take of Library Material

• Identification of areas for stock taking exercise
• Closure of the area to be stock take
• Informing staff and Sector ICT Implementation of stock take exercise
• Scanning of library materials and upload the scanned circulation item number (bar code)
• Generate report of stock take
• Present to the management

2.6 Home Library Competition

• Preparation of project brief
• Announcement of home library competition
• Conduct workshop for participants and public.
• Selection and appointment panel of judges
• Site visit and judging competition Presentation of award

Iniatiative

• Sarawakiana Carnival
• Oral History Project
• Pameran Koleksi Bahan Sarawakiana

Key Performance Indicators

Statements of Objective _________________________________		Measures _____________________________________		Targets ____________________________
To achieve effectiveness in acquisition of library materials		The percentage of annual budget committed in a year		90%
To achieve efficiency in inspection of incoming library materials acquired through tender		The duration to complete the inspection of incoming library materials from the date of received		24 hour
To achieve efficiency in cataloguing and classification of incoming library materials acquired through tender		The duration to complete the cataloguing of library material from the date of received from Acquisition Unit		5 working days
To achieve effectiveness in managing access of library materials		The number of bibliographic and authority records verified in every quarter		300 Miri