Difference between revisions of "Technical Services Division, Kuching"

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== '''History''' ==
 
== '''History''' ==
  
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== '''Staff''' ==
 
== '''Staff''' ==
  
−
'''Kuching'''<br>
+
'''Current'''<br>
−
 
 
−
Librarian, Head of Technical Services Division: Encik Ramdzan Hj Saman (2012 -)<br>
 
−
 
 
−
Librarian, Head of Cataloguing Unit: Puan Norassima Sitam (2017 -)<br>
 
−
 
 
−
Assistant Librarian, Head of Acquisition Unit: Puan Ainie Umairah (2.1.2009 -)<br>
 
−
 
 
−
Assistant Librarian : Puan Mablokool Rambler (15.11.2018 -)<br>
 
−
 
 
−
Library Assistant: Encik Daut Bogol (2012 -)<br>
 
−
 
 
−
Library Assistant: Encik Kian Tungku (2012 -)<br>
 
−
 
 
−
Library Assistant: Puan Nur Nadhirah Freda (2008 -)<br>
 
−
 
 
−
Library Assistant: Puan Zuraidah Mat (2009 -)<br>
 
−
 
 
−
Library Assistant: Puan Veronica Edward (2010 -)<br>
 
−
 
 
−
Library Assistant: Cik Nur Asikin (3.12.2012 -)<br>
 
−
 
 
−
 
 
−
'''Miri'''<br>
 
−
 
 
−
Librarian, Head of Technical Services Division & Head of Acquisition Unit, Miri: Encik Ahmad Samsudin (2006 -)<br>
 
−
 
 
−
Assistant Librarian, Head of Cataloguing Unit, Miri: Encik Muhammad Annwar (2017 -)<br>
 
−
 
 
−
Library Assistant: Puan Georgiana Usun Jok (2012 -)<br>
 
−
 
 
−
Library Assistant: Encik Muhd Nizam Abg Takip (2017 -)<br>
 
−
 
 
−
Library Assistant: Encik Awang Yunus (2017 -)<br>
 
−
 
 
−
 
 
−
'''Sibu'''<br>
 
−
 
 
−
Librarian, Head of Technical Services Division, Sibu: Cik Nur Faziella Syazmeen Binti Hasli (2018 -)<br>
 
−
 
 
−
Librarian, Head of Sarawakiana Unit, Sibu: Cik Nur Amanina Binti Mastani (2018 -)<br>
 
  
−
Assistant Librarian, Head of Acquisition Unit: Cik Shahrieza Binti Rabaie (2018 -)<br>
+
{| style="float:right; margin-left:10px"
 +
|-
 +
| [[File:WhatsApp Image 2019-08-22 at 2.31.17 PM.jpeg|320px|thumb|<center>Technical Services Division</center>]]
 +
|}
  
−
Assistant Librarian, Head of Cataloguing Unit: Encik Mohd Feizul Bin Median (2018 -)<br>
+
# Librarian, Head of Technical Services Division:Puan [[Norassima Sitam]] (2017 -)<br>
 +
# Assistant Librarian, Head of Acquisition Unit: Puan [[Ainie Umairah Lee Abdullah]] (2.1.2009 -)<br>
 +
# Assistant Librarian : Puan [[Mabblukool Ramler]] (15.11.2018 -)<br>
 +
# Assistant Librarian : Puan [[Natalia Muhammad]] (01.05.2022 -)<br>
 +
# Librarian Assistant: Puan [[Noranita Binti Kerim]] (1.11.2021 - current)<br>
 +
# Librarian Assistant: Puan [[Drang Jite]] (31.01.2020 - current)<br>
 +
# Librarian Assistant: Puan [[Khuzainah Khalid]] (01.02.2020 - current)<br>
 +
# Librarian Assistant: Puan [[Awang Affizan Awang Maulana]] (01.05.2022 - current)<br>
  
−
Library Assistant: Encik Safwan Hanif Bin Osman (2019 -)
+
'''Former'''<br>
 +
# Librarian, Head of Technical Services Division: Encik [[Ramdzan Hj Saman]] (2012 - 31.03.2020)<br>
 +
# Librarian Assistant: Encik [[Daut Bogol]] (2012 - September 2021)<br>
 +
# Librarian Assistant: Encik [[Kian Tungku]] (2012 - 31.01.2020)<br>
 +
# Librarian Assistant: Cik [[Nur Asikin Ahmad]] (3.12.2012 - 31.01.2020)<br>
 +
# Assistant Librarian : Cik [[Cynthia Fabian]] (01.08.2021 -2022)<br>
 +
# Librarian Assistant: Puan [[Sunny Safrina Patrick Jitam]] (01.08.2000 - 30.03.2012, 01.02.2020 - 2023 current)<br>
 +
# Assistant Librarian : Puan [[Nur Azah Azizudin]] (01.08.2021 - 31.08.2024 )<br>
 +
# Librarian Assistant: Puan [[Nur Nadhirah Frida]] (2007 -2022)<br>
 +
# Librarian Assistant: Puan [[Zuraidah Mat]] (2009 -2022)<br>
  
 
== '''Main Roles and Functions''' ==
 
== '''Main Roles and Functions''' ==
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=='''1.0 Acquisition Unit'''==
 
=='''1.0 Acquisition Unit'''==
  
−
'''1.1 Acquisition of Printed Library Materials'''
+
'''1.1 [[Acquisition of Printed Library Materials]]'''
 
* Selection of Library Materials   
 
* Selection of Library Materials   
 
* Purchase of Library Materials   
 
* Purchase of Library Materials   
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* Control of Documented Information  
 
* Control of Documented Information  
  
−
'''1.2 Acquisition of Online Database'''
+
'''1.2 [[Acquisition of Online Database]]'''
 
* Subscription of Online Databases  
 
* Subscription of Online Databases  
 
* Renewal of Online Databases  
 
* Renewal of Online Databases  
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* Uploading and Access of Online Database  
 
* Uploading and Access of Online Database  
  
−
'''1.3 Acquisition of Serials'''
+
'''1.3 [[Acquisition of Serial]]'''
−
* Purchase of Serial Materials  
+
* Purchase of Serial Material  
−
* Subscription of New Serials  
+
* Subscription of New Serial  
−
* Renewal of Serials Subscription
+
* Renewal of Serial Subscription  
−
* Payment of Subscription 
 
 
* Receiving of Invoice  
 
* Receiving of Invoice  
 +
* Receipt of Serial
 +
 +
'''1.4 [[Gift and Exchange]]'''
 +
* Acceptance of Gift
 +
* Acknowledgement of Gift
 +
* Declining of Gift
 +
* Receipt of Gift
  
−
'''1.4 Gift and Exchange'''
 
−
* Selection of G&E material
 
−
* Identify recipients
 
−
* Send to recipients
 
−
 
 
== '''2.0 Cataloguing Unit''' ==
 
== '''2.0 Cataloguing Unit''' ==
  
−
'''2.1 Cataloguing Library Material'''
+
'''2.1 [[Cataloging of Library Materials]]'''
 
* Original Cataloguing   
 
* Original Cataloguing   
 
* Copy Cataloguing   
 
* Copy Cataloguing   
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* Bibliographic Record Verification  
 
* Bibliographic Record Verification  
  
−
'''2.2 Identification of Subject Heading'''
+
'''2.2 [[Identification of Subject Heading]]'''
 
* Find appropriate heading in LCSH  
 
* Find appropriate heading in LCSH  
 
* Look for Appropriate Subdivisions In LCSH  
 
* Look for Appropriate Subdivisions In LCSH  
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* Interpreting entries LCSH
 
* Interpreting entries LCSH
  
−
'''2.3 Identification of Call Number'''
+
'''2.3 [[Identification of Call Number]]'''
 
* Determine type of collection
 
* Determine type of collection
−
- Fiction<br>
+
:- Fiction<br>
−
- Non fiction<br>
+
:- Non fiction<br>
 
* Assign call number based on subject heading
 
* Assign call number based on subject heading
  
−
'''2.4 Weeding of Library Materials'''  
+
'''2.4 [[Weeding of Library Materials]]'''  
 
* Determine the date  
 
* Determine the date  
 
* General briefing on weeding exercise to all officers involved  
 
* General briefing on weeding exercise to all officers involved  
 
* Identification of the following criteria:
 
* Identification of the following criteria:
−
- Circulation statistic<br>
+
:- Circulation statistic<br>
−
- Year of publication / Age<br>
+
:- Year of publication / Age<br>
−
- Physical condition of library materials<br>
+
:- Physical condition of library materials<br>
−
- Multiple copies<br>
+
:- Multiple copies<br>
 
* Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management   
 
* Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management   
 
* Relocation of weeded library materials  
 
* Relocation of weeded library materials  
  
−
'''2.5 Stock Take of Library Materials'''  
+
'''2.5 [[Stock Take of Library Material]]'''  
 
* Identification of areas for stock taking exercise  
 
* Identification of areas for stock taking exercise  
 
* Closure of the area to be stock take  
 
* Closure of the area to be stock take  
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* Present to the management
 
* Present to the management
  
−
'''2.6 Home Library Competition'''
+
'''2.6 [[Home Library Competition]]'''
 
* Preparation of project brief  
 
* Preparation of project brief  
 
* Announcement of home library competition  
 
* Announcement of home library competition  
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* Site visit and judging competition Presentation of award
 
* Site visit and judging competition Presentation of award
  
−
[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]]
+
 
 +
== Key Performance Indicators ==
 +
<br>
 +
 
 +
{| style="width:86%"
 +
|-
 +
| style="width:20%; text-align:center; background-color:#dedede"| <big>Statements of Objective</big>
 +
| style="width:2%"|
 +
| style="width:20%; text-align:center; background-color:#dedede"| <big>KPI</big>
 +
| style="width:2%"|
 +
| style="width:20%; text-align:center; background-color:#dedede"| <big>Targets</big>
 +
| style="width:2%"|
 +
|-
 +
| style="width:20%; background-color:#eeeeee"|
 +
* To achieve effectiveness in acquisitionof library materials
 +
* To achieve efficiency in inspection of incoming library materials
 +
* To achieve efficiency in cataloguing and classification of incoming library materials
 +
* To achieve effectiveness in managing access of library materials
 +
 
 +
 
 +
| style="width:2%"|
 +
| style="width:20%; background-color:#eeeeee"|
 +
* The percentage of annual budget committed in a year
 +
* The duration to complete the inspection of incoming library materials from the date of received
 +
* The percentage of library materials processed and catalogued within 05 working days from the date of received in every quarter
 +
* The number of bibliographic and authority records verified in every quarter
 +
 
 +
| style="width:2%"|
 +
| style="width:20%; background-color:#eeeeee"|
 +
* 90%
 +
* 24 hours
 +
* 60% Kuching / 30% Miri
 +
* 1000 Kuching / 300 Miri
 +
 
 +
|}
 +
 
 +
[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]] [[Category:Corporate Information]]

Latest revision as of 10:59, 26 September 2024

History

The Technical Services (TS) Division is a division under the Library Services (LS) Sector. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit.

Staff

Current

Technical Services Division
  1. Librarian, Head of Technical Services Division:Puan Norassima Sitam (2017 -)
  2. Assistant Librarian, Head of Acquisition Unit: Puan Ainie Umairah Lee Abdullah (2.1.2009 -)
  3. Assistant Librarian : Puan Mabblukool Ramler (15.11.2018 -)
  4. Assistant Librarian : Puan Natalia Muhammad (01.05.2022 -)
  5. Librarian Assistant: Puan Noranita Binti Kerim (1.11.2021 - current)
  6. Librarian Assistant: Puan Drang Jite (31.01.2020 - current)
  7. Librarian Assistant: Puan Khuzainah Khalid (01.02.2020 - current)
  8. Librarian Assistant: Puan Awang Affizan Awang Maulana (01.05.2022 - current)

Former

  1. Librarian, Head of Technical Services Division: Encik Ramdzan Hj Saman (2012 - 31.03.2020)
  2. Librarian Assistant: Encik Daut Bogol (2012 - September 2021)
  3. Librarian Assistant: Encik Kian Tungku (2012 - 31.01.2020)
  4. Librarian Assistant: Cik Nur Asikin Ahmad (3.12.2012 - 31.01.2020)
  5. Assistant Librarian : Cik Cynthia Fabian (01.08.2021 -2022)
  6. Librarian Assistant: Puan Sunny Safrina Patrick Jitam (01.08.2000 - 30.03.2012, 01.02.2020 - 2023 current)
  7. Assistant Librarian : Puan Nur Azah Azizudin (01.08.2021 - 31.08.2024 )
  8. Librarian Assistant: Puan Nur Nadhirah Frida (2007 -2022)
  9. Librarian Assistant: Puan Zuraidah Mat (2009 -2022)

Main Roles and Functions

The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak. The functions and activities of each unit are as follows;

1.0 Acquisition Unit

1.1 Acquisition of Printed Library Materials

  • Selection of Library Materials
  • Purchase of Library Materials
  • Receipt of Library Materials
  • Cancellation of Library Materials
  • Handling of Rejected Library Materials
  • Received Library Materials
  • Control of Documented Information

1.2 Acquisition of Online Database

  • Subscription of Online Databases
  • Renewal of Online Databases
  • Payment of Subscription
  • Receiving of Invoice
  • Uploading and Access of Online Database

1.3 Acquisition of Serial

  • Purchase of Serial Material
  • Subscription of New Serial
  • Renewal of Serial Subscription
  • Receiving of Invoice
  • Receipt of Serial

1.4 Gift and Exchange

  • Acceptance of Gift
  • Acknowledgement of Gift
  • Declining of Gift
  • Receipt of Gift

2.0 Cataloguing Unit

2.1 Cataloging of Library Materials

  • Original Cataloguing
  • Copy Cataloguing
  • Import Cataloguing
  • Merging, Update & Delete Processing of library material
  • Bibliographic Record Verification

2.2 Identification of Subject Heading

  • Find appropriate heading in LCSH
  • Look for Appropriate Subdivisions In LCSH
  • Entries for subject heading
  • Interpreting entries LCSH

2.3 Identification of Call Number

  • Determine type of collection
- Fiction
- Non fiction
  • Assign call number based on subject heading

2.4 Weeding of Library Materials

  • Determine the date
  • General briefing on weeding exercise to all officers involved
  • Identification of the following criteria:
- Circulation statistic
- Year of publication / Age
- Physical condition of library materials
- Multiple copies
  • Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
  • Relocation of weeded library materials

2.5 Stock Take of Library Material

  • Identification of areas for stock taking exercise
  • Closure of the area to be stock take
  • Informing staff and Sector ICT Implementation of stock take exercise
  • Scanning of library materials and upload the scanned circulation item number (bar code)
  • Generate report of stock take
  • Present to the management

2.6 Home Library Competition

  • Preparation of project brief
  • Announcement of home library competition
  • Conduct workshop for participants and public.
  • Selection and appointment panel of judges
  • Site visit and judging competition Presentation of award


Key Performance Indicators


Statements of Objective KPI Targets
  • To achieve effectiveness in acquisitionof library materials
  • To achieve efficiency in inspection of incoming library materials
  • To achieve efficiency in cataloguing and classification of incoming library materials
  • To achieve effectiveness in managing access of library materials
  • The percentage of annual budget committed in a year
  • The duration to complete the inspection of incoming library materials from the date of received
  • The percentage of library materials processed and catalogued within 05 working days from the date of received in every quarter
  • The number of bibliographic and authority records verified in every quarter
  • 90%
  • 24 hours
  • 60% Kuching / 30% Miri
  • 1000 Kuching / 300 Miri
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