Difference between revisions of "Technical Services Division, Kuching"
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== '''History''' == | == '''History''' == | ||
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== '''Staff''' == | == '''Staff''' == | ||
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| − | + | {| style="float:right; margin-left:10px" | |
| + | |- | ||
| + | | [[File:WhatsApp Image 2019-08-22 at 2.31.17 PM.jpeg|320px|thumb|<center>Technical Services Division</center>]] | ||
| + | |} | ||
| − | + | # Librarian, Head of Technical Services Division:Puan [[Norassima Sitam]] (2017 -)<br> | |
| + | # Assistant Librarian, Head of Acquisition Unit: Puan [[Ainie Umairah Lee Abdullah]] (2.1.2009 -)<br> | ||
| + | # Assistant Librarian : Puan [[Mabblukool Ramler]] (15.11.2018 -)<br> | ||
| + | # Assistant Librarian : Puan [[Natalia Muhammad]] (01.05.2022 -)<br> | ||
| + | # Librarian Assistant: Puan [[Noranita Binti Kerim]] (1.11.2021 - current)<br> | ||
| + | # Librarian Assistant: Puan [[Drang Jite]] (31.01.2020 - current)<br> | ||
| + | # Librarian Assistant: Puan [[Khuzainah Khalid]] (01.02.2020 - current)<br> | ||
| + | # Librarian Assistant: Puan [[Awang Affizan Awang Maulana]] (01.05.2022 - current)<br> | ||
| − | + | '''Former'''<br> | |
| − | + | # Librarian, Head of Technical Services Division: Encik [[Ramdzan Hj Saman]] (2012 - 31.03.2020)<br> | |
| − | + | # Librarian Assistant: Encik [[Daut Bogol]] (2012 - September 2021)<br> | |
| + | # Librarian Assistant: Encik [[Kian Tungku]] (2012 - 31.01.2020)<br> | ||
| + | # Librarian Assistant: Cik [[Nur Asikin Ahmad]] (3.12.2012 - 31.01.2020)<br> | ||
| + | # Assistant Librarian : Cik [[Cynthia Fabian]] (01.08.2021 -2022)<br> | ||
| + | # Librarian Assistant: Puan [[Sunny Safrina Patrick Jitam]] (01.08.2000 - 30.03.2012, 01.02.2020 - 2023 current)<br> | ||
| + | # Assistant Librarian : Puan [[Nur Azah Azizudin]] (01.08.2021 - 31.08.2024 )<br> | ||
| + | # Librarian Assistant: Puan [[Nur Nadhirah Frida]] (2007 -2022)<br> | ||
| + | # Librarian Assistant: Puan [[Zuraidah Mat]] (2009 -2022)<br> | ||
== '''Main Roles and Functions''' == | == '''Main Roles and Functions''' == | ||
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'''1.3 [[Acquisition of Serial]]''' | '''1.3 [[Acquisition of Serial]]''' | ||
| − | * Purchase of Serial | + | * Purchase of Serial Material |
| − | * Subscription of New | + | * Subscription of New Serial |
| − | * Renewal of | + | * Renewal of Serial Subscription |
| − | |||
* Receiving of Invoice | * Receiving of Invoice | ||
| + | * Receipt of Serial | ||
'''1.4 [[Gift and Exchange]]''' | '''1.4 [[Gift and Exchange]]''' | ||
| − | * Acceptance of | + | * Acceptance of Gift |
| − | * Acknowledgement of | + | * Acknowledgement of Gift |
| − | * Declining of | + | * Declining of Gift |
| + | * Receipt of Gift | ||
== '''2.0 Cataloguing Unit''' == | == '''2.0 Cataloguing Unit''' == | ||
| − | '''2.1 [[Cataloging Library Materials]]''' | + | '''2.1 [[Cataloging of Library Materials]]''' |
* Original Cataloguing | * Original Cataloguing | ||
* Copy Cataloguing | * Copy Cataloguing | ||
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'''2.3 [[Identification of Call Number]]''' | '''2.3 [[Identification of Call Number]]''' | ||
* Determine type of collection | * Determine type of collection | ||
| − | - Fiction<br> | + | :- Fiction<br> |
| − | - Non fiction<br> | + | :- Non fiction<br> |
* Assign call number based on subject heading | * Assign call number based on subject heading | ||
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* General briefing on weeding exercise to all officers involved | * General briefing on weeding exercise to all officers involved | ||
* Identification of the following criteria: | * Identification of the following criteria: | ||
| − | - Circulation statistic<br> | + | :- Circulation statistic<br> |
| − | - Year of publication / Age<br> | + | :- Year of publication / Age<br> |
| − | - Physical condition of library materials<br> | + | :- Physical condition of library materials<br> |
| − | - Multiple copies<br> | + | :- Multiple copies<br> |
* Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management | * Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management | ||
* Relocation of weeded library materials | * Relocation of weeded library materials | ||
| − | '''2.5 [[Stock Take of Library | + | '''2.5 [[Stock Take of Library Material]]''' |
* Identification of areas for stock taking exercise | * Identification of areas for stock taking exercise | ||
* Closure of the area to be stock take | * Closure of the area to be stock take | ||
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* Site visit and judging competition Presentation of award | * Site visit and judging competition Presentation of award | ||
| − | [[Category:Sectors and Divisions in Pustaka Negeri Sarawak]] | + | |
| + | == Key Performance Indicators == | ||
| + | <br> | ||
| + | |||
| + | {| style="width:86%" | ||
| + | |- | ||
| + | | style="width:20%; text-align:center; background-color:#dedede"| <big>Statements of Objective</big> | ||
| + | | style="width:2%"| | ||
| + | | style="width:20%; text-align:center; background-color:#dedede"| <big>KPI</big> | ||
| + | | style="width:2%"| | ||
| + | | style="width:20%; text-align:center; background-color:#dedede"| <big>Targets</big> | ||
| + | | style="width:2%"| | ||
| + | |- | ||
| + | | style="width:20%; background-color:#eeeeee"| | ||
| + | * To achieve effectiveness in acquisitionof library materials | ||
| + | * To achieve efficiency in inspection of incoming library materials | ||
| + | * To achieve efficiency in cataloguing and classification of incoming library materials | ||
| + | * To achieve effectiveness in managing access of library materials | ||
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| + | | style="width:2%"| | ||
| + | | style="width:20%; background-color:#eeeeee"| | ||
| + | * The percentage of annual budget committed in a year | ||
| + | * The duration to complete the inspection of incoming library materials from the date of received | ||
| + | * The percentage of library materials processed and catalogued within 05 working days from the date of received in every quarter | ||
| + | * The number of bibliographic and authority records verified in every quarter | ||
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| + | | style="width:2%"| | ||
| + | | style="width:20%; background-color:#eeeeee"| | ||
| + | * 90% | ||
| + | * 24 hours | ||
| + | * 60% Kuching / 30% Miri | ||
| + | * 1000 Kuching / 300 Miri | ||
| + | |||
| + | |} | ||
| + | |||
| + | [[Category:Sectors and Divisions in Pustaka Negeri Sarawak]] [[Category:Corporate Information]] | ||
Latest revision as of 10:59, 26 September 2024
Contents
History
The Technical Services (TS) Division is a division under the Library Services (LS) Sector. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit.
Staff
Current
- Librarian, Head of Technical Services Division:Puan Norassima Sitam (2017 -)
- Assistant Librarian, Head of Acquisition Unit: Puan Ainie Umairah Lee Abdullah (2.1.2009 -)
- Assistant Librarian : Puan Mabblukool Ramler (15.11.2018 -)
- Assistant Librarian : Puan Natalia Muhammad (01.05.2022 -)
- Librarian Assistant: Puan Noranita Binti Kerim (1.11.2021 - current)
- Librarian Assistant: Puan Drang Jite (31.01.2020 - current)
- Librarian Assistant: Puan Khuzainah Khalid (01.02.2020 - current)
- Librarian Assistant: Puan Awang Affizan Awang Maulana (01.05.2022 - current)
Former
- Librarian, Head of Technical Services Division: Encik Ramdzan Hj Saman (2012 - 31.03.2020)
- Librarian Assistant: Encik Daut Bogol (2012 - September 2021)
- Librarian Assistant: Encik Kian Tungku (2012 - 31.01.2020)
- Librarian Assistant: Cik Nur Asikin Ahmad (3.12.2012 - 31.01.2020)
- Assistant Librarian : Cik Cynthia Fabian (01.08.2021 -2022)
- Librarian Assistant: Puan Sunny Safrina Patrick Jitam (01.08.2000 - 30.03.2012, 01.02.2020 - 2023 current)
- Assistant Librarian : Puan Nur Azah Azizudin (01.08.2021 - 31.08.2024 )
- Librarian Assistant: Puan Nur Nadhirah Frida (2007 -2022)
- Librarian Assistant: Puan Zuraidah Mat (2009 -2022)
Main Roles and Functions
The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak. The functions and activities of each unit are as follows;
1.0 Acquisition Unit
1.1 Acquisition of Printed Library Materials
- Selection of Library Materials
- Purchase of Library Materials
- Receipt of Library Materials
- Cancellation of Library Materials
- Handling of Rejected Library Materials
- Received Library Materials
- Control of Documented Information
1.2 Acquisition of Online Database
- Subscription of Online Databases
- Renewal of Online Databases
- Payment of Subscription
- Receiving of Invoice
- Uploading and Access of Online Database
- Purchase of Serial Material
- Subscription of New Serial
- Renewal of Serial Subscription
- Receiving of Invoice
- Receipt of Serial
- Acceptance of Gift
- Acknowledgement of Gift
- Declining of Gift
- Receipt of Gift
2.0 Cataloguing Unit
2.1 Cataloging of Library Materials
- Original Cataloguing
- Copy Cataloguing
- Import Cataloguing
- Merging, Update & Delete Processing of library material
- Bibliographic Record Verification
2.2 Identification of Subject Heading
- Find appropriate heading in LCSH
- Look for Appropriate Subdivisions In LCSH
- Entries for subject heading
- Interpreting entries LCSH
2.3 Identification of Call Number
- Determine type of collection
- - Fiction
- - Non fiction
- Assign call number based on subject heading
2.4 Weeding of Library Materials
- Determine the date
- General briefing on weeding exercise to all officers involved
- Identification of the following criteria:
- - Circulation statistic
- - Year of publication / Age
- - Physical condition of library materials
- - Multiple copies
- Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
- Relocation of weeded library materials
2.5 Stock Take of Library Material
- Identification of areas for stock taking exercise
- Closure of the area to be stock take
- Informing staff and Sector ICT Implementation of stock take exercise
- Scanning of library materials and upload the scanned circulation item number (bar code)
- Generate report of stock take
- Present to the management
- Preparation of project brief
- Announcement of home library competition
- Conduct workshop for participants and public.
- Selection and appointment panel of judges
- Site visit and judging competition Presentation of award
Key Performance Indicators
| Statements of Objective | KPI | Targets | |||
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