Difference between revisions of "Management of Training"

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(Created page with "=Management of Training= 1. Generic and Specific Training Also, to include: 1.1 Attachment 1.2 Benchmarking 1.3 Mentor-mentee 1.0 Identify Training Needs 2.0 Prepare...")
 
(→‎Management of Training for Sarawak State Library QP-002 TRAINING)
 
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=Management of Training=
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There are 2 types of training in Sarawak State Library:
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<br>
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1. Generic Training
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<br>
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2. Specific Training
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<br>
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including attachment, benchmarking and mentor-mentee
  
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1.  Generic and Specific Training
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==Training Processes==
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Also, to include:
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'''Identification of Training Needs'''
  
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1.1 Attachment
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Document review will be done on the following at the end of the year:
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<br>
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1. Training report/data analysis on training
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<br>
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2. Performance appraisal forms (previous years)
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<br>
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3. KPI records (Balanced Scorecard)
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<br>
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4. Disciplinary records;
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<br>
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5. Strategic Plans; and
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<br>
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6. Other relevant documents
  
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1.2 Benchmarking
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'''Preparation of Training Plan (TP)'''
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1.3 Mentor-mentee
 
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1.0 Identify Training Needs
 
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2.0 Prepare Training Plan (TP)
 
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3.0 Monitor Training Execution
 
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4.0 Conduct of Training
 
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5.0 Post-Training Evaluation
 
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6.0 Documented Information
 
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==Training Procedure==
 
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1.0 Identify Training Needs
 
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Document review will be done on the following at the end of the year: a. Training report/data analysis on training;
 
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b. Performance appraisal forms (previous years);
 
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c. KPI records (Balanced Scorecard); d. Disciplinary records;
 
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e. Strategic Plans; and
 
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f. Other relevant documents
 
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2.0 Prepare Training Plan (TP)
 
  
 
Upon receiving the written/email notification from the respective HOD/ HOS, the Training Manager (TM) shall summarise training needs into a draft TP by the 4th week of January.
 
Upon receiving the written/email notification from the respective HOD/ HOS, the Training Manager (TM) shall summarise training needs into a draft TP by the 4th week of January.
  
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3.0 Monitor Training Execution
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'''Monitor Training Execution'''
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<br>
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3.1 External training - the TM shall source for the quotations and course content and submit to the HOD/HOS for review and obtain approval from the CEO.  
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1. External training - the TM shall source for the quotations and course content and submit to the HOD/HOS for review and obtain approval from the CEO.  
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<br>
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3.2 Internal training - the TM shall send email to the respective division/sector to notify them immediately and arrange for the training accordingly.
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2. Internal training - the TM shall send email to the respective division/sector to notify them immediately and arrange for the training accordingly.
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4.0 Conduct of Training
 
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4.1 The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'. I. Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam) II. Kumpulan Pelaksana Gred 27-40 (36 jam) III. Kumpulan Pelaksana Gred 1-26 (24 jam)
 
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5.0 Post-Training Evaluation
 
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5.1 The employee's supervisor shall complete the Employee Training Effectiveness Form within 7 days upon receiving the notification via email.
 
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5.2 The Employee Training Effectiveness Form exercise will be carried out after 6 months from the training date.
 
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5.3 The supervisor may decide whether the employee’s training experience is suitable for Knowledge Management sharing session (Ok session?). Upon identification, the name of the employee will be submitted to Knowledge Management Division for their next step of action.
 
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6.0 Documented Information Control
 
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(a) Upon receipt of the written training needs submission from each sectors concern from the HOS, the TM shall maintain a file labelled as PUSTAKA Training Plan and arrange them in sequence according.
 
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(b)  The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'. I. Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam) II. Kumpulan Pelaksana Gred 27-40 (36 jam) III. Kumpulan Pelaksana Gred 1-26 (24 jam).
 
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7.0 Documents produced
 
  
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a. ISO Training Procedure
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'''Conduct of Training'''
 +
<br>
 +
The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'.  
 +
<br>
 +
1. Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam)
 +
<br>
 +
2. Kumpulan Pelaksana Gred 27-40 (36 jam)
 +
<br>
 +
3. Kumpulan Pelaksana Gred 1-26 (24 jam)
  
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b. Training Data Analysis Report/KPI Reporting
+
'''Post-Training Evaluation'''
 +
<br>
 +
1. The employee's supervisor shall complete the Employee Training Effectiveness Form within 7 days upon receiving the notification via email.
 +
<br>
 +
2. The Employee Training Effectiveness Form exercise will be carried out after 6 months from the training date.
 +
<br>
 +
3. The supervisor may decide whether the employee’s training experience is suitable for Knowledge Management sharing session (Ok session?). Upon identification, the name of the employee will be submitted to Knowledge Management Division for their next step of action.
  
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c. Training Calendar
+
'''Documented Information Control'''
  
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d. Evaluation forms
+
1. Upon receipt of the written training needs submission from each sectors concern from the HOS, the TM shall maintain a file labelled as PUSTAKA Training Plan and arrange them in sequence according.
 +
<br>
 +
2. The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'.
 +
*Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam)
 +
*Kumpulan Pelaksana Gred 27-40 (36 jam)
 +
*Kumpulan Pelaksana Gred 1-26 (24 jam).
  
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e. Training form
+
==Produced Documents==
 +
1. ISO Training Procedure
 +
<br>
 +
2. Training Data Analysis Report/KPI Reporting
 +
<br>
 +
3. Training Calendar
 +
<br>
 +
4. Evaluation forms
 +
<br>
 +
5. Training form

Latest revision as of 15:04, 8 July 2020

There are 2 types of training in Sarawak State Library:
1. Generic Training
2. Specific Training
including attachment, benchmarking and mentor-mentee

Training Processes

Identification of Training Needs

Document review will be done on the following at the end of the year:
1. Training report/data analysis on training
2. Performance appraisal forms (previous years)
3. KPI records (Balanced Scorecard)
4. Disciplinary records;
5. Strategic Plans; and
6. Other relevant documents

Preparation of Training Plan (TP)

Upon receiving the written/email notification from the respective HOD/ HOS, the Training Manager (TM) shall summarise training needs into a draft TP by the 4th week of January.

Monitor Training Execution
1. External training - the TM shall source for the quotations and course content and submit to the HOD/HOS for review and obtain approval from the CEO.
2. Internal training - the TM shall send email to the respective division/sector to notify them immediately and arrange for the training accordingly.

Conduct of Training
The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'.
1. Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam)
2. Kumpulan Pelaksana Gred 27-40 (36 jam)
3. Kumpulan Pelaksana Gred 1-26 (24 jam)

Post-Training Evaluation
1. The employee's supervisor shall complete the Employee Training Effectiveness Form within 7 days upon receiving the notification via email.
2. The Employee Training Effectiveness Form exercise will be carried out after 6 months from the training date.
3. The supervisor may decide whether the employee’s training experience is suitable for Knowledge Management sharing session (Ok session?). Upon identification, the name of the employee will be submitted to Knowledge Management Division for their next step of action.

Documented Information Control

1. Upon receipt of the written training needs submission from each sectors concern from the HOS, the TM shall maintain a file labelled as PUSTAKA Training Plan and arrange them in sequence according.
2. The training hours shall follow 'Surat Pekeliling Perjawatan Negeri Sarawak Bil 5 Tahun 2016'.

  • Kumpulan Pengurusan dan Profesional Gred 41 ke atas (42 jam)
  • Kumpulan Pelaksana Gred 27-40 (36 jam)
  • Kumpulan Pelaksana Gred 1-26 (24 jam).

Produced Documents

1. ISO Training Procedure
2. Training Data Analysis Report/KPI Reporting
3. Training Calendar
4. Evaluation forms
5. Training form

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