Accounts Payable Miri

Payment for service order (indirect payment)

a) Once received complete verified service order and invoice from account receivables unit, data of invoice will be key in under e-Solusis (Accounts Payable) module

1. Key in Invoice Entry data accordingly then confirmed
   
2. Key in Payment Entry data accordingly to retrieve Bank Payment Voucher number
   

b) Printing payment voucher based on Level Of Authority (LOA) below. Payment will be checked by Accountant Assistant before submit to approve by LOA below :

1. amounting RM 5,000 and below approved by Regional Manager (RM)
   
2. more than RM5,000 approved by Accountant
   

Payment for service order (indirect payment)

a) Direct payment (mainly for Subsistance Allowance, Honorium, Kilometeran, Medical Claims and other claims)

1. received claim and key in data under Cash Book, Account Payable module accordingly. If payment in bulk under the same category, prepare payment in multi-payment module.
   

b) Printing payment voucher based on Level Of Authority (LOA) below. Payment will be checked by Accountant Assistant before submit to approve by LOA below :

1. amounting RM 5,000 and below approved by Regional Manager (RM)
   
2. more than RM5,000 approved by Accountant
   

Note:

• In the absence of Accountant Assistant Payment Voucher will be check by assigned Administrative Assistant
  
• In the absence of Regional Manager, the assigned Librarian will approved Payment Voucher RM5,000 and below.
  

Overtime calculation

a) To ensure staff overtime form submitted to finance within the due date according to the email forwarded to all staff.
b) Staff overtime form must attached with overtime logsheet & KP11 card log sheet and signed by supervisor accordingly.
c) Calculate and check hours overtime claim and supervisor approved in the column check by.
d) Made a copy of the staff overtime form before sending the original to Finance Unit Kuching.