Technical Services Division, Kuching

History

The Technical Services (TS) Division is a division under the Library Services (LS) Sector. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit.

Staff

Current

Technical Services Division

1. Librarian, Head of Technical Services Division:Puan Norassima Sitam (2017 -)
   
2. Assistant Librarian, Head of Acquisition Unit: Puan Ainie Umairah Lee Abdullah (2.1.2009 -)
   
3. Assistant Librarian : Puan Mabblukool Ramler (15.11.2018 -)
   
4. Assistant Librarian : Puan Natalia Muhammad (01.05.2022 -)
   
5. Librarian Assistant: Puan Noranita Binti Kerim (1.11.2021 - current)
   
6. Librarian Assistant: Puan Drang Jite (31.01.2020 - current)
   
7. Librarian Assistant: Puan Khuzainah Khalid (01.02.2020 - current)
   
8. Librarian Assistant: Puan Awang Affizan Awang Maulana (01.05.2022 - current)
   

Former

1. Librarian, Head of Technical Services Division: Encik Ramdzan Hj Saman (2012 - 31.03.2020)
   
2. Librarian Assistant: Encik Daut Bogol (2012 - September 2021)
   
3. Librarian Assistant: Encik Kian Tungku (2012 - 31.01.2020)
   
4. Librarian Assistant: Cik Nur Asikin Ahmad (3.12.2012 - 31.01.2020)
   
5. Assistant Librarian : Cik Cynthia Fabian (01.08.2021 -2022)
   
6. Librarian Assistant: Puan Sunny Safrina Patrick Jitam (01.08.2000 - 30.03.2012, 01.02.2020 - 2023 current)
   
7. Assistant Librarian : Puan Nur Azah Azizudin (01.08.2021 - 31.08.2024 )
   
8. Librarian Assistant: Puan Nur Nadhirah Frida (2007 -2022)
   
9. Librarian Assistant: Puan Zuraidah Mat (2009 -2022)
   

Main Roles and Functions

The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak. The functions and activities of each unit are as follows;

1.0 Acquisition Unit

1.1 Acquisition of Printed Library Materials

• Selection of Library Materials
• Purchase of Library Materials
• Receipt of Library Materials
• Cancellation of Library Materials
• Handling of Rejected Library Materials
• Received Library Materials
• Control of Documented Information

1.2 Acquisition of Online Database

• Subscription of Online Databases
• Renewal of Online Databases
• Payment of Subscription
• Receiving of Invoice
• Uploading and Access of Online Database

1.3 Acquisition of Serial

• Purchase of Serial Material
• Subscription of New Serial
• Renewal of Serial Subscription
• Receiving of Invoice
• Receipt of Serial

1.4 Gift and Exchange

• Acceptance of Gift
• Acknowledgement of Gift
• Declining of Gift
• Receipt of Gift

2.0 Cataloguing Unit

2.1 Cataloging of Library Materials

• Original Cataloguing
• Copy Cataloguing
• Import Cataloguing
• Merging, Update & Delete Processing of library material
• Bibliographic Record Verification

2.2 Identification of Subject Heading

• Find appropriate heading in LCSH
• Look for Appropriate Subdivisions In LCSH
• Entries for subject heading
• Interpreting entries LCSH

2.3 Identification of Call Number

• Determine type of collection

- Fiction

- Non fiction

• Assign call number based on subject heading

2.4 Weeding of Library Materials

• Determine the date
• General briefing on weeding exercise to all officers involved
• Identification of the following criteria:

- Circulation statistic

- Year of publication / Age

- Physical condition of library materials

- Multiple copies

• Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
• Relocation of weeded library materials

2.5 Stock Take of Library Material

• Identification of areas for stock taking exercise
• Closure of the area to be stock take
• Informing staff and Sector ICT Implementation of stock take exercise
• Scanning of library materials and upload the scanned circulation item number (bar code)
• Generate report of stock take
• Present to the management

2.6 Home Library Competition

• Preparation of project brief
• Announcement of home library competition
• Conduct workshop for participants and public.
• Selection and appointment panel of judges
• Site visit and judging competition Presentation of award

Key Performance Indicators

Statements of Objective		KPI		Targets
To achieve effectiveness in acquisitionof library materials To achieve efficiency in inspection of incoming library materials To achieve efficiency in cataloguing and classification of incoming library materials To achieve effectiveness in managing access of library materials		The percentage of annual budget committed in a year The duration to complete the inspection of incoming library materials from the date of received The percentage of library materials processed and catalogued within 05 working days from the date of received in every quarter The number of bibliographic and authority records verified in every quarter		90% 24 hours 60% Kuching / 30% Miri 1000 Kuching / 300 Miri