Management of Work Environment, Sibu

Management of Work Environment

To establish and maintain to ensure all factors and working environment at Pustaka Negeri Sarawak, Sibu are conducive enough to enable staff perform their duties and responsibilities with comfort and with very minimal interrution.

Process Details

Determination of Workplace Factors and Conditions

Based on floor plans and existing workplace, the Assistant Engineer (JA) or Designated Officer (DO) shall identify factors and conditions of the workplace and prepare the Schedule of Workplace Physical Factors and Conditions.

Workplace factors in the office and outside the office include :

• Temperature
• Humidity
• Cleanliness

Planning of the Work Environment

Once the factors and conditions have been determined, the respective JA shall determine methods and criteria of control or prevention.

• Physical factors which include workplace factors and environmental factors such as temperature, humidity and cleanliness shall be documented with predetermined conditions and physical limits in the Schedule of Workplace Physical Factors and Conditions.

Implemention of Planned Work Environment

Based on the Schedule of Workplace Physical Factors and Conditions, the JA shall ensure that predetermined conditions and physical limits are complied with or met.

• If any condition and physical limit is not complied with or met, the JA shall perform an inspection and complete the Borang Pengesahan Selepas Kerja and rectify the problem.
• If the problem requires outsource services the JA shall perform the purchasing of services according to QP-CM-SB-01, Purchasing Control.

Scheduled Measurement and Monitoring

Based on the Schedule of Workplace Physical Factors and Conditions, the JA shall monitor and measure the workplace environment at relevant intervals and record down the monitoring and measurement results in the Workplace Physical Factors Monitoring Record.

• If the monitoring and measurement results are unfavorable, the JA shall immediately inform the DO to initiate action plans to rectify the issues.

Control of Documented Information

When the Schedule of Workplace Physical Factors and Conditions has been prepared, the JA shall immediately place the schedule in the “Management of Work Environment” file and keep the file at Facility Management Unit workstation.

• The Schedule of Workplace Physical Factors and Conditions shall be categorized as “Open” document and can be accessed by every staff.
• The Schedule of Workplace Physical Factors and Conditions shall be kept for a maximum of 3 years.

Upon completion of the Workplace Physical Factors Monitoring Record, the JA shall immediately place the record in the Management of Work Environment file and keep the file at Facility Management Unit.

• The Workplace Physical Factors Monitoring Record shall be categorized as “Open” document and can be accessed by every staff.
• The Workplace Physical Factors Monitoring Record shall be kept for a maximum of 3 years.

When the Work Environment Audit Report has been received, Head of Corporate Management Division shall immediately place the report in the Management of Work Environment file and keep the file at the Facility Management Unit.

• The Work Environment Audit Report shall be categorized as “Open” document and can be accessed by every staff.
• The Work Environment Audit Report shall be kept for a maximum of 3 years.

When the Schedule of Workplace Physical Factors and Conditions, Workplace Physical Factors Monitoring Record and Work Environment Audit Report, period expiry, the DO shall dispose the records in accordance with Pustaka Negeri Sarawak records management guidelines and practices based on Sarawak State Library Ordinance 1999.