Difference between revisions of "Majlis Bersama Jabatan"

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The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia<ref>[http://www.jpa.gov.my/index.php?option=com_content&view=article&id=1467&lang=en Civil Service Department of Malaysia]</ref> put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'
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__NOTOC__
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The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia<ref><small>Civil Service Department is Federal Government Department that deals with the modernisation, improvements of government departments, agencies and government-linked companies. It regularly issues service circulars, directives and guidelines.</small></ref> put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'
 
<br><br>
 
<br><br>
  
MBJ was formally formed in Pustaka Negeri Sarawak 2003. Since then its constitution has been revised three times.
+
MBJ was formally formed in Pustaka Negeri Sarawak in 2003. Since then, the MBJ Constitution has been revised three times.
  
== 2003 - 2004 ==
+
== Membership ==
* Mohd. Ali Abdul Wahab - President
+
In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.
 +
<br><br>
  
== 2005 - 2007 ==
+
{| style="width: 90%"
* Bronny Lawrence Nawe - President
+
|-
* Ismewati Narawi - Secretary
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| style="width: 28%"| [[File:People02.png|50px]]  <big>2003 - 2004</big>  <small>Employee Representatives</small>
* Ammie Syarina Mohd. Jelani - Member
+
* [[Muhamad Ali Bin Abdul Wahab]] - <small>President</small>
* Hawaluddin Halmi - Member
+
* Fatimah Yahya - <small>Member</small>
 +
* Henry Leo Lee Kwang - <small>Member</small>
 +
* [[Herrie Suliano Mohamad]] - <small>Member</small>
 +
* [[Awang Yunos Awang Husain]] - <small>Member</small>
 +
* Awangku Suhaimai Awangku Karim - <small>Member</small>
 +
* [[Huslan bin Hossin]] - <small>Member</small>
 +
<br>
 +
<br>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People02.png|50px]]  <big>2005 - 2006</big>  <small>Employee Representatives</small>
 +
* [[Bronny Lawrence Nawe]] - <small>President</small>
 +
* [[Kian Tungku]] - <small>Joint Secretary</small>
 +
* Ismewatti Narawi - <small>Member</small>
 +
* Sabrina Bakar - <small>Member</small>
 +
* Hadi Mohamad Sufri - <small>Member</small>
 +
* Amirewady @ Amir Hamzah - <small>Member</small>
 +
* Nor-Asemah Drahman - <small>Member</small>
 +
* [[Zainal Ali]] - <small>Member</small>
 +
* Hawaluddin Bin Halmi - <small>Member</small>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People02.png|50px]]  <big>2007 - 2008</big>  <small>Employee Representatives</small>
 +
* Norlida Ismailly - <small>President</small>
 +
* Ammie Syarina Mohamad Jelani - <small>Joint Secretary</small>
 +
* Anita Hamdan - <small>Member</small>
 +
* Masni Morshidi - <small>Member</small>
 +
* [[Nur Nadhirah Frida|Nur Nadhirah Frida Abdullah]] - <small>Member</small>
 +
* Noranita Kerim - <small>Member</small>
 +
* Abdul Aziz Kassim -  <small>Member</small>
 +
* [[John Nyo-em]] - <small>Member</small>
 +
* [[Huslan bin Hossin]] - <small>Member</small>
 +
|-
 +
| style="width: 28%"| __________________________________
 +
| style="width: 3%" |
 +
| style="width: 28%"| __________________________________
 +
| style="width: 3%" |
 +
| style="width: 28%"| __________________________________
 +
|-
 +
| style="width: 28%"| [[File:People03.png|50px]]  <big>2010- 2011</big>  <small>Employee Representatives</small>
 +
* Laurena Aloh - <small>President</small>
 +
* Alveana Valentine - <small>Joint Secretary</small>
 +
* [[Bronny Lawrence Nawe]] - <small>Member</small>
 +
* Adeline Mohamad Adenan - <small>Member</small>
 +
* [[Kian Tungku]] - <small>Member</small>
 +
* [[Muhamad Ali Bin Abdul Wahab]] - <small>Member</small>
 +
* Afiza Ibrahim - <small>Member</small>
 +
* [[Zainal Ali]] - <small>Member</small>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People03.png|50px]]  <big>2012 - 2013</big>  <small>Employee Representatives</small>
 +
* [[Abdul Aziz Bin Hj. Bujang|Abdul Aziz Bujang]] - <small>President</small>
 +
* Izaruddin Mos - <small>Joint Secretary</small>
 +
* [[Bronny Lawrence Nawe]] - <small>Member</small>
 +
* [[Razak Rambili]] - <small>Member</small>
 +
* Dayangku Hadzimah Awangku Ahmad - <small>Member</small>
 +
* Norlailawati Ismail - <small>Member</small>
 +
<br>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People03.png|50px]]  <big>2014 - 2016</big>  <small>Employee Representatives</small>
 +
* [[Ahmad Bin Samsudin]] - <small>President</small>
 +
* Abdul Aziz Kassim - <small>Joint Secretary</small>
 +
* [[Edison Ricket]] - <small>Member</small>
 +
* Sofina Tan Sofian Tan - <small>Member</small>
 +
* [[Ainie Umairah Lee Abdullah]] - <small>Member</small>
 +
* [[Kian Tungku]] - <small>Member</small>
 +
* [[Norzihan Abdullah]] - <small>Member</small>
 +
* Hawaluddin Halmi - <small>Member</small>
 +
|-
 +
| style="width: 28%"| __________________________________
 +
| style="width: 3%" |
 +
| style="width: 28%"| __________________________________
 +
| style="width: 3%" |
 +
| style="width: 28%"| __________________________________
 +
|-
 +
| style="width: 28%"| [[File:People05.png|50px]]  <big>2017 - 2018</big>  <small>Employee Representatives</small>
 +
* [[Ahmad Bin Samsudin]] - <small>President</small>
 +
* [[Drang Jite]] - <small>Joint Secretary</small>
 +
* [[Suria Sonia Ahip Abdullah]] - <small>Member</small>
 +
* Ammie Syarina Mohamad Jelani - <small>Member</small>
 +
* [[Muhamad Ali Bin Abdul Wahab]] - <small>Member</small>
 +
* [[Suzanna Abdullah]] @ Susan Apok - <small>Member</small>
 +
* Hawaluddin bin Halmi - <small>Member</small>
 +
* [[Bashir Bin Swandi]] - <small>Member</small>
 +
* [[Siti Rohana Saat]] - <small>Member</small>
 +
<br>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People05.png|50px]]  <big>2019 - 2020</big>  <small>Employee Representatives</small>
 +
* [[Bronny Lawrence Nawe]] - <small>President</small>
 +
* Nur Ashikin Ahmad - <small>Joint Secretary</small>
 +
* [[Razak Rambili]] - <small>Member</small>
 +
* Vincent Jinap - <small>Member</small>
 +
* [[Nur Faziella Syazmeen Hasli]] - <small>Member</small>
 +
* Lilian Baun Pulo - <small>Member</small>
 +
* Siti Khairunissa Rosli - <small>Member</small>
 +
* Adelin Mohammad Adenan - <small>Member</small>
 +
*  [[Norasfia Binti Zainal]] - <small>Member</small>
 +
* [[Feizul|Mohamad Feizul Median]] - <small>Member</small>
 +
| style="width: 3%" |
 +
| style="width: 28%"| [[File:People05.png|50px]]  <big>2021 - 2022</big>  <small>Employee Representatives</small>
 +
* Dayangku Hadzimah Awangku Ahmad - <small>President</small>
 +
* Dayang Najwa Hazwani Awang Zaini - <small>Joint Secretary</small>
 +
* Amrul Nasri Mohammed - <small>Member</small>
 +
* Puspa Diana Jawi - <small>Member</small>
 +
* [[Nurfarathul Aqma Julani]] - <small>Member</small>
 +
* [[Suria Sonia Ahip Abdullah]] - <small>Member</small>
 +
* [[Nadzrah Mohamad Othman]] - <small>Member</small>
 +
* Noranita Kerim - <small>Member</small>
 +
* [[Abdul Aziz Bin Hj. Bujang|Abdul Aziz Bujang]] - <small>Member</small>
 +
* Mas Azreena Majenis - <small>Member</small>
 +
| style="width: 3%" |
 +
| style="width: 28%"|
 +
|}
  
 +
== Nomination and Election ==
 +
Employee Representatives are elected via ballots by the staff and they hold office for a term of two years. Prior to that, election candidates are nominated and top fifteen highest nominated candidates go to the poll. The maximum number of terms the Employee Representatives can hold office consecutively is two, which is four years.
  
== 2008 - 2010 ==
+
== Meetings ==
* Norlida Ismailly - President
+
The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal. At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.<br><br>
  
== 2011 - 2012 ==
+
Typical MBJ Meeting Agenda:<br><br>
* Laurena Aloh - President
 
* Kian Tunku - Joint Secretary
 
* Bronny Lawrence Nawe - Member
 
* Dayangku Hadzimah Awangku Ahmad - Member
 
  
== 2013 - 2014 ==
+
* Confirmation of minutes of the previous MBJ meeting
* Abdul Aziz Bujang - President
+
* Matters arising from minutes of the previous MBJ meeting
* Izaruddin Mos - Joint Secretary
+
* Proposal paper(s)
* Bronny Lawrence Nawe - Member
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* Any other business
* Razak Rambili - Member
+
* Adjournment of MBJ meeting
* Norlailawati Ismail - Member
 
  
== 2015 - 2016 ==
+
== Proposal Papers ==
* Ahmad Samsudin - President
+
MBJ proposal papers are prepared in a pre-defined format with the following criteria:
 
+
<br><br>
== 2017 - 2018 ==
+
a) Number<br>
* Ahmad Samsudin - President
+
b) Title<br>
* Drang Jite - Secretary
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c) Objective<br>
* Sonia Suria Ahip - Member
+
d) Background<br>
* Ammie Syarina Mlohd. Jelani - Member
+
e) Justifications<br>
* Mohd. Ali Abdul Wahab - Member
+
f) Cost Implications (Optional)<br>
* Hawaluddin Halmi - Member
+
g) Attachments (Optional)
* Bashir Swandi
 
 
 
== 2019 - 2000 ==
 
* Bronny Lawrence Nawe - President
 
* Nurashikin Ahmad - Joint Secretary
 
* Razak Rambili - Member
 
* Vincent Jinap - Member
 
* Nur Faziella Syazmeen Hasli - Member
 
* Lilian Baun Pulo - Member
 
* Adelin Mohammad Adenan - Member
 
* Norasfia Zainal - Member
 
* Mohd. Feizul Median - Member
 
 
 
== Our Practice ==
 
 
 
In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.
 
 
<br><br>
 
<br><br>
 
+
[[File:MBJ-Proposal01.png|650px|MBJ Proposal Paper Sample 1]]
Employee Representatives are elected by the staff and they hold office for a term of two years. The maximum number of term they can hold office consecutively is two, which is four years. The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal.
+
[[File:MBJ-Proposal02.png|650px|MBJ Proposal Paper Sample 2]]
 
<br><br>
 
<br><br>
 
+
The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting.
At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.
 
  
 
== Benchmarking Visits ==
 
== Benchmarking Visits ==
 
The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.
 
The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.
<br>
+
<br><br>
 
# Petaling Jaya Municipal Council
 
# Petaling Jaya Municipal Council
# National Library of Malaysia PNM)
+
# National Library of Malaysia
# Council of the City of Kuching North (DBKU)
+
# Council of the City of Kuching North
# Civil Service Department (JPA)
+
# Civil Service Department
 
# Selangor State Library
 
# Selangor State Library
 
# Kota Kinabalu City Council
 
# Kota Kinabalu City Council
 
# Prime Minister Department
 
# Prime Minister Department
# Malaysian Administrative Modernisation and Management Planning Unit (MAMPU)
+
# Malaysian Administrative Modernisation and Management Planning Unit
 +
 
 +
== References ==
 +
<small>
 +
1. Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my
 +
</small>
 +
 
 +
== Notes ==
  
 
[[Category:Joint Department Council]] [[Category:Majlis Bersama Jabatan]]
 
[[Category:Joint Department Council]] [[Category:Majlis Bersama Jabatan]]
 
== References ==
 

Latest revision as of 15:19, 11 June 2021

The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia[1] put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'

MBJ was formally formed in Pustaka Negeri Sarawak in 2003. Since then, the MBJ Constitution has been revised three times.

Membership

In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.

People02.png 2003 - 2004 Employee Representatives



People02.png 2005 - 2006 Employee Representatives
  • Bronny Lawrence Nawe - President
  • Kian Tungku - Joint Secretary
  • Ismewatti Narawi - Member
  • Sabrina Bakar - Member
  • Hadi Mohamad Sufri - Member
  • Amirewady @ Amir Hamzah - Member
  • Nor-Asemah Drahman - Member
  • Zainal Ali - Member
  • Hawaluddin Bin Halmi - Member
People02.png 2007 - 2008 Employee Representatives
__________________________________ __________________________________ __________________________________
People03.png 2010- 2011 Employee Representatives People03.png 2012 - 2013 Employee Representatives


People03.png 2014 - 2016 Employee Representatives
__________________________________ __________________________________ __________________________________
People05.png 2017 - 2018 Employee Representatives


People05.png 2019 - 2020 Employee Representatives People05.png 2021 - 2022 Employee Representatives

Nomination and Election

Employee Representatives are elected via ballots by the staff and they hold office for a term of two years. Prior to that, election candidates are nominated and top fifteen highest nominated candidates go to the poll. The maximum number of terms the Employee Representatives can hold office consecutively is two, which is four years.

Meetings

The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal. At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.

Typical MBJ Meeting Agenda:

  • Confirmation of minutes of the previous MBJ meeting
  • Matters arising from minutes of the previous MBJ meeting
  • Proposal paper(s)
  • Any other business
  • Adjournment of MBJ meeting

Proposal Papers

MBJ proposal papers are prepared in a pre-defined format with the following criteria:

a) Number
b) Title
c) Objective
d) Background
e) Justifications
f) Cost Implications (Optional)
g) Attachments (Optional)

MBJ Proposal Paper Sample 1 MBJ Proposal Paper Sample 2

The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting.

Benchmarking Visits

The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.

  1. Petaling Jaya Municipal Council
  2. National Library of Malaysia
  3. Council of the City of Kuching North
  4. Civil Service Department
  5. Selangor State Library
  6. Kota Kinabalu City Council
  7. Prime Minister Department
  8. Malaysian Administrative Modernisation and Management Planning Unit

References

1. Civil Service Department (2018). "Joint Departmental Council"]. Retrieved February 18, 2019 from http://www.jpa.gov.my

Notes

  1. Civil Service Department is Federal Government Department that deals with the modernisation, improvements of government departments, agencies and government-linked companies. It regularly issues service circulars, directives and guidelines.