Acquisition of Serial

Purchase of Serial Materials

Purchase of serial materials is a process of subscribing to serial materials from publisher(s) or supplier(s) for a period of time.

Subscription of New Serials

6.1.1 Head, Technical Services Division (HOTSD) or designated officer (DO) will require these following activities before any subscription can be made: a) One month trial of the database b) Evaluation and usage of the online database (trial period) c) Subscription Price and budget availability d) Endorsement by Chief Executive Officer (CEO) or Deputy Chief Executive Officer (DCEO) and in accordance with Purchasing of Goods and Services Procedure (QP-CM-12).

Renewal of Serials Subscription

6.2.1 Head, Technical Services Division (HOTSD) or designated officer (DO) will require these following activities before any renewal can be made: a) Evaluation and usage of the online database b) Subscription price and budget availability c) Endorsement by Chief Executive Officer (CEO) or Deputy Chief Executive Officer (DCEO) and in accordance with Purchasing of Goods and Services Procedure (QP-CM-12).

Payment of Subscription

6.3.1 Head, Technical Services Division (HOTSD) or designated officer (DO) shall proceed with the following once approval is given: a) Complete the requisition form in accordance to Purchasing of Goods and Services Procedure (QP-CM-12) b) Attached and submit evaluation report with requisition form to finance unit for endorsement by CEO. 6.3.2 After approval by CEO, send a copy of Purchase Order (PO) to suppliers or publishers.

Receiving of Invoice

The HOTSD or designated officer (DO) shall send the invoice to Finance Unit once they received the invoice.