Technical Services Division, Sibu

The Technical Services Division of Pustaka Negeri Sarawak, Sibu was established in November 2018. It consists of three (3) units which are Acquisition Unit, Cataloguing Unit and Sarawakiana Unit.

Staff

SIBU

Technical Services Division, Sibu Campus

As of November 2019, Technical Services Division is managed and administered by two Librarians, two Assistant Librarians and four Library Assistant.

1. Librarian, Technical Services Division, Head: Nur Faziella Syazmeen Binti Hasli
2. Librarian, Sarawakiana Unit, Head: Nur Amanina Mastani
3. Library Assistant, Sarawakiana Unit: Norzieana binti Mohammad Nasir
4. Assistant Librarian, Acquisition Unit, Head: Shahrieza Binti Rabaie
5. Library Assistant, Acquisition Unit: Nur Syahida Binti Ispawi
6. Assistant Librarian, Cataloguing Unit, Head: Mohd Feizul Bin Median
7. Library Assistant, Cataloguing Unit: Safwan Hanif bin Osman
8. Library Assistant, Cataloguing Unit: Bibiana Nain Anak Ugop
9. Library Assistant, Acquisition Unit: Ricky Aman

Former Staff

1. Library Assistant : Tan Al-Affiq Bin Tan Smilly- Resigned on 25 October 2020

Main Roles and Functions

1.0 Cataloguing Unit & Acquisition Unit

1.1 Acquisition Unit

This unit responsible for the selection and purchasing library materials and resources from the vendors according to its Pustaka Collection Development Policy and Sarawak State Library Ordinance, 1999 & Sarawak State Library (Amendment), Ordinance, 2009.

The ways acquisition unit manage the library materials and resources from the ordering process until its handover to the Cataloging Unit, are:

• Acquisition of Printed Library Materials
  • Selection of Library Materials
  • Purchase of Library Materials
  • Receipt of Library Materials
  • Cancellation of Library Materials
  • Handling of Rejected Library Materials
  • Received Library Materials
  • Control of Documented Information

• Acquisition of Serial
  • Purchase of Serial Materials
  • Subscription of New Serials
  • Renewal of Serials Subscription
  • Payment of Subscription
  • Receiving of Invoice

• Gift and Exchange
  • Acceptance of Gifts
  • Acknowledgement of Gifts
  • Declining of Gifts

1.2 Cataloguing Unit

The main function of Sibu cataloguing unit in physical collection management are

• Apply suitable and up-to-date methodologies for collection, storage and retrieval including cataloguing, classifying, assigning of subject headings, authority file maintenance and processing of library material.
• Update and maintain collection maintenance procedures.
• Yearly auditing of collection.

1.2.1 Cataloging of Library Materials

Original Cataloguing Copy Cataloguing Import Cataloguing Merging, Update & Delete Processing of library material Bibliographic Record Verification

1.2.2 Identification of Subject Heading

Find appropriate heading in LCSH Look for Appropriate Subdivisions In LCSH Entries for subject heading Interpreting entries LCSH

1.2.3 Identification of Call Number

Determine the call number based on the subject heading from Dewey Decimal Classification (DDC). Determine type of collection - Fiction - Non fiction

1.2.4 Weeding of Library Materials

Determine the date General briefing on weeding exercise to all officers involved Identification of the following criteria: - Circulation statistic - Year of publication / Age - Physical condition of library materials - Multiple copies Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management Relocation of weeded library materials

1.2.5 Stock Take of Library Material

Identification of areas for stock taking exercise Closure of the area to be stock take Informing staff and Sector ICT Implementation of stock take exercise Scanning of library materials and upload the scanned circulation item number (bar code) Generate report of stock take Present to the management

1.2.6 Home Library Competition

Preparation of project brief Announcement of home library competition Conduct workshop for participants and public. Selection and appointment panel of judges Site visit and judging competition Presentation of award

2.0 Sarawakiana Unit Main Roles & Functions

The role of Sarawakiana Division as in the Sarawak State Library Ordinance, 1999are:

1. To develop and preserve Pustaka’s niche collection (Sarawakiana Collections) as prescribed under Sarawak State Library Ordinance Cap 29.
2. To enforce the statutory provision of the Legal Deposit, as stated under Section 15 of the Sarawak State Library Ordinance, 1999.
3. To promote services, programs and activities and makes information accessible to public and researchers as prescribed under Sarawak State Library Ordinance Cap. 29.