Technical Services Division, Kuching

History

The Technical Services (TS) Division is a division under the Library Services (LS) Sector. It consist of two main units which are The Acquisition Unit and The Cataloguing Unit.

Staff

Kuching

Librarian, Head of Technical Services Division: Encik Ramdzan Hj Saman (2012 -)

Librarian, Head of Cataloguing Unit: Puan Norassima Sitam (2017 -)

Assistant Librarian, Head of Acquisition Unit: Puan Ainie Umairah Lee Abdullah (2.1.2009 -)

Assistant Librarian : Puan Mabblukool Ramler (15.11.2018 -)

Library Assistant: Encik Daut Bogol (2012 -)

Library Assistant: Encik Kian Tungku (2012 -)

Library Assistant: Puan Nur Nadhirah Freda (2008 -)

Library Assistant: Puan Zuraidah Mat (2009 -)

Library Assistant: Puan Veronica Edward (2010 -)

Library Assistant: Cik Nur Asikin (3.12.2012 -)

Main Roles and Functions

The main roles of The Technical Services (TS) Division is to acquire all kinds of information resources according to its Collection Development Policy and to facilitate the access to the information resources to meet the needs of clients of Pustaka Negeri Sarawak. The functions and activities of each unit are as follows;

1.0 Acquisition Unit

1.1 Acquisition of Printed Library Materials

• Selection of Library Materials
• Purchase of Library Materials
• Receipt of Library Materials
• Cancellation of Library Materials
• Handling of Rejected Library Materials
• Received Library Materials
• Control of Documented Information

1.2 Acquisition of Online Database

• Subscription of Online Databases
• Renewal of Online Databases
• Payment of Subscription
• Receiving of Invoice
• Uploading and Access of Online Database

1.3 Acquisition of Serials

• Purchase of Serial Materials
• Subscription of New Serials
• Renewal of Serials Subscription
• Payment of Subscription
• Receiving of Invoice

1.4 Gift and Exchange

• Acceptance of Gifts
• Acknowledgement of Gifts
• Declining of Gifts

2.0 Cataloguing Unit

2.1 Cataloguing Library Material

• Original Cataloguing
• Copy Cataloguing
• Import Cataloguing
• Merging, Update & Delete Processing of library material
• Bibliographic Record Verification

2.2 Identification of Subject Heading

• Find appropriate heading in LCSH
• Look for Appropriate Subdivisions In LCSH
• Entries for subject heading
• Interpreting entries LCSH

2.3 Identification of Call Number

• Determine type of collection

- Fiction
- Non fiction

• Assign call number based on subject heading

2.4 Weeding of Library Materials

• Determine the date
• General briefing on weeding exercise to all officers involved
• Identification of the following criteria:

- Circulation statistic
- Year of publication / Age
- Physical condition of library materials
- Multiple copies

• Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
• Relocation of weeded library materials

2.5 Stock Take of Library Materials

• Identification of areas for stock taking exercise
• Closure of the area to be stock take
• Informing staff and Sector ICT Implementation of stock take exercise
• Scanning of library materials and upload the scanned circulation item number (bar code)
• Generate report of stock take
• Present to the management

2.6 Home Library Competition

• Preparation of project brief
• Announcement of home library competition
• Conduct workshop for participants and public.
• Selection and appointment panel of judges
• Site visit and judging competition Presentation of award