Difference between revisions of "Corporate Management Division, Miri"

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The Finance and Facilities Management (FFM) Division is a
  
  
  
 +
==Main Functions==
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Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives
  
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=='''Finance Management Unit'''==
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==Roles of [[Finance Unit]]==
  
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*Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives
+
To manage & undertake the following tasks:
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*The Finance unit is a unit under the Corporate Management Sector of Pustaka Negeri Sarawak (Pustaka). Currently using one of the esolusis module, Financial Accounting System (eFAS) to assist in monitoring and maintaining our bookkeeping.
 
  
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*To manage & undertake the following tasks:
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* Budget preparation
−
   
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* Budget administration
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#    Budget preparation
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* Cost allocation
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#    Budget administration
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* Accounts payable
−
#    Cost allocation
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* Payroll
−
#    Accounts payable
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* Fringe benefits
−
#    Fringe benefits
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* Grants administration
−
#    Contract administration
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* Contract administration
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#    Accounts Receivable
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* Accounts Receivable
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#    Keep and maintain financial records and reports
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* Keep and maintain financial records and reports
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#    Procurement approval of purchasing or services that is less than RM20,000.00
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* Procurement approval of purchasing or services that is less than RM20,000.00
  
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===Staff===
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==Roles of [[Facility Management]] Unit==
  
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# Azriana Enna Bong @ Zainal
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Oversees, manages and monitors the following activities:
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# [[Norfadila Sukardi]]
 
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# Pamella ak Gandang
 
  
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=='''Facility Management Unit'''==
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* Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
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* Pustaka’s assets and facilities
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* Usage of hired venues/facilities
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* Housekeeping
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* Logistics
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* Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)
  
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Oversees, manages and monitors the following activities:
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== Key Performance Indicators ==
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<br>
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#    Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
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{| style="width: 80%"
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#     Pustaka’s assets and facilities
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|-
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#     Usage of hired venues/facilities
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| style="width:25%" | <big>Statements of Objective</big>
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#     Housekeeping
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| style="width:5%" |
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#    Logistics
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| style="width:20%" | <big>Measures</big>
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#     Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)
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| style="width:5%" |
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| style="width:10%" | <big>Targets</big>
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| style="width:3%" |
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| style="width:10%" | <big>Stretch Targets</big>
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|-
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| style="width:25%; color:#800000" |  _______________________________
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| style="width:5%" |
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| style="width:20%; color:#800000" |  _____________________________________
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| style="width:5%" |
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| style="width:10%; color:#800000" |  __________________
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| style="width:3%" |
 +
| style="width:10%; color:#800000" |  __________________
  
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===Staff===
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|-
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# Abdul Aziz Bujang
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| style="width:20%" rowspan="2"|
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# Nur Aiman Nicholas Luyoh
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[[File:Button03.png|15px|]]  To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.
−
# Mohd Bakthiar Supardi
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<br><br><br><br><br>
−
# Awangku Khalifah Awg Medahi
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| style="width:5%" |
−
# Mohd Al-Hafiz Shahran
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| style="width:20%" |
−
# Mohamad Fairuz Madeli
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[[File:Button03.png|15px|]]  (Actual expenditure/Budgeted expenditure) x 100% 
−
# Nur Fadillah Mohd Fadzil
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<br><br>
−
# Hisham Mohamed
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| style="width:5%" |
−
# Yusri Bujang
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| style="width:10%" |
−
# Irfan Robert Fabian
+
[[File:Button02.png|15px|]]  95%
 +
<br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  100%
 +
<br><br>
 +
<br>
 +
|-
 +
| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Actual expenditure of current year/Current year grant received) x 100%
 +
<br><br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  95%
 +
<br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  100%
 +
<br><br>
 +
<br>
 +
|-
 +
| style="width:20%" rowspan="2"|
 +
[[File:Button03.png|15px|]]  To achieve grade A (90-100%) in eCSA report.
 +
<br><br><br><br><br><br><br><br><br><br><br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that comply with regulation/Total component) x 100 
 +
<br><br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  90%
 +
<br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  95%
 +
<br><br>
 +
<br>
 +
|-
 +
| style="width:20%" rowspan="2"|
 +
[[File:Button03.png|15px|]]  To comply with the Financial Management Compliance Index.
 +
<br><br><br><br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that complied/Total component of Financial Management Compliance Index) x 100
 +
<br><br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  80%
 +
<br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  90%
 +
<br><br>
 +
<br>
 +
|-
 +
| style="width:20%" rowspan="2"|
 +
[[File:Button03.png|15px|]]  To achieve grade A (90-100%) in Accountability Index Rating.
 +
<br><br><br><br><br>
 +
| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that comply with Accountability Index/Total component of Accountability Index) x 100
 +
<br><br><br><br><br><br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  4 star
 +
<br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  5 star
 +
<br><br>
 +
<br>
 +
|}
  
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=='''[[Registry Unit, Pustaka Negeri Sarawak, HQ]]'''==
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[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]] [[Category:Corporate Information]]

Revision as of 16:03, 22 August 2019

The Finance and Facilities Management (FFM) Division is a


Main Functions

Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives

Roles of Finance Unit

To manage & undertake the following tasks:

  • Budget preparation
  • Budget administration
  • Cost allocation
  • Accounts payable
  • Payroll
  • Fringe benefits
  • Grants administration
  • Contract administration
  • Accounts Receivable
  • Keep and maintain financial records and reports
  • Procurement approval of purchasing or services that is less than RM20,000.00

Roles of Facility Management Unit

Oversees, manages and monitors the following activities:

  • Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
  • Pustaka’s assets and facilities
  • Usage of hired venues/facilities
  • Housekeeping
  • Logistics
  • Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)

Key Performance Indicators


Statements of Objective Measures Targets Stretch Targets
_______________________________ _____________________________________ __________________ __________________

Button03.png To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.




Button03.png (Actual expenditure/Budgeted expenditure) x 100%

Button02.png 95%


Button02.png 100%


Button03.png (Actual expenditure of current year/Current year grant received) x 100%

Button02.png 95%


Button02.png 100%


Button03.png To achieve grade A (90-100%) in eCSA report.












Button03.png (Number of component that comply with regulation/Total component) x 100

Button02.png 90%


Button02.png 95%


Button03.png To comply with the Financial Management Compliance Index.





Button03.png (Number of component that complied/Total component of Financial Management Compliance Index) x 100

Button02.png 80%


Button02.png 90%


Button03.png To achieve grade A (90-100%) in Accountability Index Rating.




Button03.png (Number of component that comply with Accountability Index/Total component of Accountability Index) x 100





Button02.png 4 star


Button02.png 5 star


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