Records Management Division

Records Management Division are responsible to provide guidelines for the development of a comprehensive records management programmes, to address sound records management programmes requirements, and to offer strategies to transcend records management technology and to ensure the integrity of conventional and electronic records.

Records Management Division Services

The Records Management services includes providing advice and guidance on all aspects of records management to government departments; review and approved records including drawing up schedules for transfer to archive and disposing of non-active records; identify and approve semi-active and non-active records for permanent preservation; and regulate awareness programs on management of records.

Those are activities provided by Records Management Division in order to assisting departments and agencies in records management practices:

1. Management of Awareness Program for Records Management
2. Management of Valuable Public Records (Administrative records)
3. Management of destruction of non-archival records (Financial records)Management of destruction of non-archival records (Administrative records)
4. Training and Workshops on Records Management
5. Electronic Records Management

Records Management awareness programmes

• To conduct official inspection and advisory visits to registry and records centre in Sarawak State Government departments and agencies
• To ensure the departments and the agencies under Sarawak State Government properly manage public records before it reaches 25 years old as cited in Sarawak State Library Ordinances Section 14 (1)(d)
• To provide consultation and guidelines pertaining to public records transfer and disposal
• Provide advice and guidance on all aspects of records management to government departments and other public bodies on the management of records through briefing and talk

Records appraisal

• Evaluating records to determine their value and ultimate disposition based upon their administrative, legal, historical and fiscal use; their evidential and informational content; their arrangement and condition; their intrinsic content; and their relationship to other records
• To acquire records which in the opinion are or are likely to be of archival value
• Identify any records where the retention is no longer deemed necessary and recommend for disposal

Disposal of records

• To authorize the destruction or disposal of public records
• Regulating the disposal process of public records by government agencies

Provide training and workshops on records management

• To undertake training and workshop programs in records management for state government agencies
• To facilitate best practice in records management in government agencies
• To equip government agencies staff with a range of skills required for management of records throughout their life cycle

Current Staff

1. Vincent Jinap
   
2. Jeysi Halmi
   
3. Nor Diana Nawawi
   
4. Amrul Nasri Mohammed
   
5. Dizronica Nyalau Wan