Majlis Bersama Jabatan
The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia[1] put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'
Contents
History
MBJ was formally formed in Pustaka Negeri Sarawak 2003. Since then its constitution has been revised three times.
2003 - 2004
- Mohd. Ali Abdul Wahab - President
2005 - 2007
- Bronny Lawrence Nawe - President
- Ismewati Narawi - Secretary
- Ammie Syarina Mohd. Jelani - Member
- Hawaluddin Halmi - Member
2008 - 2010
- Norlida Ismailly - President
2011 - 2012
- Laurena Aloh - President
- Kian Tunku - Joint Secretary
- Bronny Lawrence Nawe - Member
- Dayangku Hadzimah Awangku Ahmad - Member
2013 - 2014
- Abdul Aziz Bujang - President
- Izaruddin Mos - Joint Secretary
- Bronny Lawrence Nawe - Member
- Razak Rambili - Member
- Norlailawati Ismail - Member
2015 - 2016
- Ahmad Samsudin - President
2017 - 2018
- Ahmad Samsudin - President
- Drang Jite - Secretary
- Sonia Suria Ahip - Member
- Ammie Syarina Mlohd. Jelani - Member
- Mohd. Ali Abdul Wahab - Member
- Hawaluddin Halmi - Member
- Bashir Swandi
2019 - 2000
- Bronny Lawrence Nawe - President
- Nurashikin Ahmad - Joint Secretary
- Razak Rambili - Member
- Vincent Jinap - Member
- Nur Faziella Syazmeen Hasli - Member
- Lilian Baun Pulo - Member
- Adelin Mohammad Adenan - Member
- Norasfia Zainal - Member
- Mohd. Feizul Median - Member
Our Practice
In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.
Employee Representatives are elected by the staff on they hold office for two years. The maximum number of term they can hold office is two, which is four years. MBJ meets four times a year and outcomes of meeting are announced in during staff assemblies and in the Staff Portal.
At least a month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting.
Benchmarking Visits
The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.
- Petaling Jaya Municipal Council
- National Library of Malaysia
- Dewan Bandaraya Kuching Utara
- Jabatan Perkhidmatan Awam
- Selangor State Library
- Dewan Bandaraya Kota Kinabalu
- Jabatan Perdana Menteri
- Malaysian Administrative Modernisation and Management Planning Unit
