Majlis Bersama Jabatan

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The Joint Departmental Council or Majlis Bersama Jabatan, MBJ in short is a forum where the employees of an organisation express their opinions, put forward ideas and suggestions to the management for the betterment of the organisation. The Civil Service Department of Malaysia[1] put it as '... a two-way medium, where the employees are given a channel to communicate with the management in voicing opinions and views, and contributing constructive ideas for the betterment of the organisation.'

MBJ was formally formed in Pustaka Negeri Sarawak in 2003. Since then, the MBJ Constitution has been revised three times.

Membership

In Pustaka Negeri Sarawak, the employees are represented by the Employee Representatives, comprising of permanent staff of various ranks and headed by the President of MBJ. The management is represented by the Management Representatives, comprising of all Heads of Sectors, Regional Managers, Head of the Innovation and Sustainability Division, the Accountant and the Internal Auditor. The Head of the Human Resource Division is the MBJ Secretary. She is assisted by a Joint Secretary, who is a member of the Employee Representatives.

People02.png 2003 - 2004 Employee Representatives
  • Mohd. Ali Abdul Wahab - President
  • Fatimah Yahya - Member
  • Henry Leo Lee Kwang - Member
  • Herrie Suliano Mohamad - Member
  • Awang Yunos - Member
  • Awangku Suhaimai Awangku Karim - Member
  • Huslan Hossin - Member



People02.png 2005 - 2006 Employee Representatives
  • Bronny Lawrence Nawe - President
  • Kian Tungku - Joint Secretary
  • Ismewatti Narawi - Member
  • Sabrina Bakar - Member
  • Hadi Mohamad Sufri - Member
  • Amirewady @ Amir Hamzah- Member
  • Nor-Asemah Drahman- Member
  • Zainal Ali- Member
  • Hawaluddin Halmi- Member
People02.png 2007 - 2008 Employee Representatives
  • Norlida Ismailly - President
  • Ammie Syarina Mohamad Jelani - Joint Secretary
  • Anita Hamdan - Member
  • Masni Morshidi - Member
  • Nur Nadhirah Frida Abdullah - Member
  • Noranita Kerim - Member
  • Abdul Aziz Kassim - Member
  • John Noem - Member
  • Huslan Hossin - Member
__________________________________ __________________________________ __________________________________
People03.png 2009- 2010 Employee Representatives
  • Laurena Aloh - President
  • Alveana Valentine - Joint Secretary
  • Bronny Lawrence Nawe - Member
  • Adeline Mohamad Adenan - Member
  • Kian Tugku - Member
  • Muhamad Ali Abdul Wahab - Member
  • Afiza Ibrahim - Member
  • Zainal Ali - Member
People03.png 2011 - 2012 Employee Representatives
  • Abdul Aziz Bujang - President
  • Izaruddin Mos - Joint Secretary
  • Bronny Lawrence Nawe - Member
  • Razak Rambili - Member
  • Dayangku Hadzimah Awangku Ahmad - Member
  • Norlailawati Ismail - Member


People03.png 2013 - 2015 Employee Representatives
  • Ahmad Samsudin - President
  • Abdul Aziz Kassim - Joint Secretary
  • Edison Ricket - Member
  • Sofina Tan Sofian Tan - Member
  • Aini Umairah Lee Abdullah - Member
  • Kian Tunku - Member
  • Norzihan Abdullah - Member
  • Hawaluddin Halmi - Member
__________________________________ __________________________________ __________________________________
People05.png 2016 - 2018 Employee Representatives
  • Ahmad Samsudin - President
  • Drang Jite - Joint Secretary
  • Sonia Suria Ahip - Member
  • Ammie Syarina Mohd. Jelani - Member
  • Mohd. Ali Abdul Wahab - Member
  • Suzanna Abdullah @ Susan Apok - Member
  • Hawaluddin Halmi - Member
  • Bashir Swandi - Member
  • Siti Rohana Saat - Member


People05.png 2019 - 2020 Employee Representatives
  • Bronny Lawrence Nawe - President
  • Nur Ashikin Ahmad - Joint Secretary
  • Razak Rambili - Member
  • Vincent Jinap - Member
  • Nur Faziella Syazmeen Hasli - Member
  • Lilian Baun Pulo - Member
  • Siti Khairunissa Rosli - Member
  • Adelin Mohammad Adenan - Member
  • Norasfia Zainal - Member
  • Mohd. Feizul Median - Member

Nomination and Election

Employee Representatives are elected via ballots by the staff and they hold office for a term of two years. Prior to that, election candidates are nominated and top fifteen highest nominated candidates go to the poll. The maximum number of terms the Employee Representatives can hold office consecutively is two, which is four years.

Meetings

The MBJ meets four times a year and the outcomes of meetings are communicated to the staff during staff assemblies and in the Staff Portal. At least one month before a scheduled MBJ meeting is held, the staff will be notified via emails to submit suggestions, comments and ideas to the Employee Representatives. These submissions will then be filtered and aggregated by the Employee Representatives before being formalised into proposal papers for the MBJ meeting. Staff are advised to refrain from bring up matters pertaining to policies and personal attacks.

Typical MBJ Meeting Agenda:

  • Confirmation of minutes of the previous MBJ meeting
  • Matters arising from minutes of the previous MBJ meeting
  • Proposal paper(s)
  • Any other business
  • Adjournment of MBJ meeting

Proposal Papers

MBJ proposal papers are prepared in a pre-defined format with the following criteria:

  • Number
  • Title
  • Objective
  • Background
  • Justifications
  • Cost Implications (Optional)
  • Attachments (Optional)






MBJ Proposal Paper Sample 1
MBJ Proposal Paper Sample 2

The proposal paper may be written in English or Bahasa Malaysia and must be distributed to all the MBJ members at least a week before the MBJ meeting.

Benchmarking Visits

The MBJ had visited the following departments and offices to get more insights and ideas on how to better manage MBJ.

  1. Petaling Jaya Municipal Council
  2. National Library of Malaysia
  3. Council of the City of Kuching North
  4. Civil Service Department
  5. Selangor State Library
  6. Kota Kinabalu City Council
  7. Prime Minister Department
  8. Malaysian Administrative Modernisation and Management Planning Unit

References

  1. Civil Service Department (2018). "Joint Departmental Council". Retrieved February 18, 2019.