Archives Management Division
The Archives Management Division is under the purview of Depository Services Sector mainly deals with State government records and archival materials. According to Sarawak State Library Ordinance, 1999, PART IV: State Depository, Section 14. (1) (d)[1] are to maintain, preserve and keep public records which are more than twenty-five years old, and other documents, papers, instruments and statutes, statutory orders, regulations or decrees, directed by State Secretary to be maintained, preserved and kept in the State Depository on account of their historical value or public importance; and Section 17 (1)(a)[1] to provide for the preservation and use of the library resources.
Functions
- Advice and guide government agencies in records transfer to Pustaka by conduct awareness programs on the importance of archives.
- Conduct preservation for the non-active public records (public records which are more than 25 years old) of the State of Sarawak by operating a secure repository for records and archives.
- Rescue records and archives created in 1963 and before in government departments/agencies.
- Digitize and microfilm selective records and archives that have archival or historical value for the State.
Operational Activities
- Transfer of records by government departments/agencies.
- Provide reference service for records and archival materials.
- Digitization and microfilm for records and archival materials.
- Preservation and conservation of records and archival materials.
Programmes
An Archives Management program at State Records Repository, Pustaka Negeri Sarawak can help an organization in the following areas:
- To determine what has continuing value to the organization and should be managed and preserved within an archives program.
- To establish standards and procedures for describing archival materials.
- To develop appropriate strategies for increasing awareness and use of archival holdings.
- To identify specifications for services including microfilming and imaging.
- To establish initial conservation priorities and plan for on-going preservation program.
- To carry out listing/cataloging of archival holdings.
- To exploit archival material through publication or exhibition.
