Archival Records Management System
Overview
The development and implementation of the Archival Records Management System (ARMS) were initiated in 2012 by Archives Management Division, Depository Service Sector (AMD).
Archival Records Management System or known as ARMS is a web based application which helps user to identify and locate archival materials. ARMS contain only information about location of the archival material and not the actual records. Having identified relevant material, a user would usually arrange to visit the repository concerned to consult the documents, or request further information or copies where such services are available. In addition, it also manages reservations as well as retrieval and return of items to or from repository.
The system can be access here: http://arms.pustaka-sarawak.com/arms/srr/publicSearch.htm
Enhancement
Due to the evolvement of new business processes requires that ARMS be further enhanced and improved. AMD take an initiative to further enhance the current AMRS capability to meet the end user requirement. In 2018, AMD initiated an enhancement to the system.
The system enhancement project was divided into two (2) phases where Phase 1 (2019-2020) focuses on improving the quality of the records catalogue system using international archival catalogue standard of ISAD (G) and ISAAR (CPF) and semi-automate and track the current business processes for Transfer and Disposal and Location Management.
Phase 2 (2021-2023) will focus on Membership Management, Billing Management, Circulation Management, Reservation Management, Office Calendar, and Time Management, Personal Page, User Attendance Log and Public Search and Reservation.
Justification for enhancement
1. The evolvement of new business processes requires that ARMS be further enhanced and improved. This will greatly improve office efficiency and delivery of services.
2. This system targets improvement in efficiency and effectiveness within State Records Repository, Pustaka Negeri Sarawak (SRR) as well as information communication to its Researcher and Focal Persons and provides a more systematic approach in the service delivery in a timely manner.
3. The need to enhance the quality and standardize the contact points experience with the researchers and other users of the collections in ARMS. Some examples of these contact points (but not limited to) are item circulation controls, visitor attendance logs, and billing service tracking.
Module
| No | Module | User | ||
|
1 |
Transfer and Disposal |
State Department/Agencies:
Record Management Division |
