Rescue Government Records And Archives Programme (REGRAP)
Introduction
Since all the department/agencies in Sarawak are mandatory to transfer their records with archival value to State Records Repository (SRR), various awareness program has been introduced to encourage state department/agencies to transfer their records to SRR. In year 2018, Archives Management Division take the initiative to conduct Rescue Government Records and Archives Program (REGRAP) aimed to assist the Sarawak government department/agencies in the process of transferring files/records that have been approved by the State Records and Archives Retention Committee (SRARC) Meeting.
Objectives
1. To assist the Sarawak government department/agencies in the process of transferring files/records to State Records Repository;
2. To promote initiatives/services provided by the State Records Repository (E.g. Documentation & Microfilm Service, Preservation Service and Fumigation Service);
3. Provide awareness to government departments and agencies on the importance of preserving the records and archives material for Sarawak heritage.
Target Department/Agencies
Sarawak government departments/agencies which categorized as critical based on below status:
a. Delayed in transferring files/records after been approved by the State Records and Archives Retention Committee (SRARC) Meeting.
b. Minimum participation from the department/agency in the process of transferring files/records to the state records.
Modules
MODULE 1: Introduction
a) Briefing on REGRAP.
b) Briefing on Reference Service at State Records Repository.
c) Briefing on Digitization & microfilm initiative.
d) Briefing on transferring procedure of records and archives from department/agencies to State Records Repository.
Module Description: Participants were briefed the scope of the REGRAP; appointment of Focal Person for transfer files/records from department/agencies, transfer process for records and archival materials to the State Records Repository and preservation method via digitization and microfilm.
MODULE 2: Processing of Transferred of Public Records and Archives
Module Description:
Departments / agencies are notified in advance to bring files / records that have been agreed to be transferred to the State Records Repository after appraisal process is done by the Records Management Division together with the files / records whose status was changed from disposal to transfer during the State Records Retention and Archives Committee Meeting (SRARC).
During this session, participants were briefed and given practical training on cleaning and processing of records according to Guideline Processing of Transferred of Public Records and Archives (https://www.pustaka-sarawak.com/apps/epreservation/). Librarian and other designated officer from Archives Management Division (AMD) will be together with the representative from department/agencies to do the processing work.
MODULE 3: Transfer of Records and Archives to the State Records Repository, Sarawak State Library
Module Description:
After the processing of files/records is done, the representative from department/agencies (Pegawai Rekod Jabatan and/or Pegawai Seranta Jabatan) will officially transfer the records and archives to SRR according to Quality Procedure Transfer and Receiving of Public Records and Archives (https://www.pustaka-sarawak.com/pustaka/documents/1554090997.pdf).
