Difference between revisions of "Finance Management Division"

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The Finance and Facilities Management (FFM) is a division under the under the Corporate Management (CM) Sector of Pustaka Negeri Sarawak (Pustaka). The other divisions are the Human Resource Management (HRM) Division and Corporate Communications (CC) Division.
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__NOTOC__
  
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The main functions of the Finance and Facilities Management Division include:
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The Finance Management (FM) Division is a division under the under the [[Corporate Management Sector]] (CM) of Pustaka Negeri Sarawak (Pustaka). The other divisions are the [[Human Resource Management Division]], [[Facility Management Division]]  and [[Corporate Communications Division]].
  
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Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives.
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{| style="float:right; margin-left:10px"
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|-
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| [[File:Ffm.jpg|450px|thumb|<center>Corporate Management of Pustaka Negeri Sarawak, 2019</center>]]
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|}
  
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==Roles of Finance Unit==
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==Main Functions==
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Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives
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==Roles of [[Finance Unit]]==
  
 
To manage & undertake the following tasks:
 
To manage & undertake the following tasks:
  
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* Budget preparation
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* [[Budget preparation]]
 
* Budget administration
 
* Budget administration
 
* Cost allocation
 
* Cost allocation
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* Grants administration
 
* Grants administration
 
* Contract administration
 
* Contract administration
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* Accounts Receivable
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* [[Accounts Receivable]]
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* [[Fixed Asset]]
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* [[Staff Claims]]
 
* Keep and maintain financial records and reports
 
* Keep and maintain financial records and reports
 
* Procurement approval of purchasing or services that is less than RM20,000.00
 
* Procurement approval of purchasing or services that is less than RM20,000.00
  
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==Roles of Facility Management Unit==
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==Current Staff==
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1. Cik [[Norafiqah Nabilah Binti Julaihi]] : Head of Finance Management Division<br>
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2. Pn. [[Ammie Syarina Mohd Jelani]]<br>
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3. Pn. [[Haspidawati Bujang]]<br>
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4. En. [[Zaidi Mohamad Nor]]<br>
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5. Cik [[Flin Lovinia ]]<br>
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6. En. [[Asriful Ashraff Bin Arisa]]<br>
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7. Cik [[Syahirunnisaa Aminah Ruzainah binti Mat Samoin]]<br>
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==Former Staff==
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1. En. Paidi Amat Mokito<br>
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2. Pn. Ismewati Bt Narawi<br>
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3. En. Asri Ali
  
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Oversees, manages and monitors the following activities:
 
  
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== Key Performance Indicators ==
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<br>
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{| style="width: 80%"
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|-
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| style="width:25%" | <big>Statements of Objective</big>
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| style="width:5%" |
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| style="width:20%" | <big>Measures</big>
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| style="width:5%" |
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| style="width:10%" | <big>Targets</big>
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| style="width:3%" |
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| style="width:10%" | <big>Stretch Targets</big>
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|-
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| style="width:25%; color:#800000" |  _______________________________
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| style="width:5%" |
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| style="width:20%; color:#800000" |  _____________________________________
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| style="width:5%" |
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| style="width:10%; color:#800000" |  __________________
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| style="width:3%" |
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| style="width:10%; color:#800000" |  __________________
  
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* Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
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|-
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* Pustaka’s assets and facilities
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| style="width:20%" rowspan="2"|
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* Usage of hired venues/facilities
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[[File:Button03.png|15px|]]  To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.
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* Housekeeping
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<br><br><br><br><br>
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* Logistics
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| style="width:5%" |
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* Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)
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| style="width:20%" |
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[[File:Button03.png|15px|]]  (Actual expenditure/Budgeted expenditure) x 100% 
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<br><br>
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| style="width:5%" |
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| style="width:10%" |
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[[File:Button02.png|15px|]]  95%
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<br><br>
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<br>
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| style="width:5%" |
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| style="width:10%" |
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[[File:Button02.png|15px|]]  100%
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<br><br>
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<br>
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|-
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| style="width:5%" |
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| style="width:20%" |
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[[File:Button03.png|15px|]]  (Actual expenditure of current year/Current year grant received) x 100%
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<br><br>
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| style="width:5%" |
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| style="width:10%" |
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[[File:Button02.png|15px|]]  95%
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<br><br>
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<br>
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| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  100%
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<br><br>
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<br>
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|-
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| style="width:20%"|
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[[File:Button03.png|15px|]]  To achieve grade A (90-100%) in eCSA report.
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<br><br>
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| style="width:5%" |
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| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that comply with regulation/Total component) x 100 
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<br><br>
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| style="width:5%" |
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| style="width:10%" |
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[[File:Button02.png|15px|]]  90%
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<br><br>
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<br>
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| style="width:5%" |
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| style="width:10%" |
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[[File:Button02.png|15px|]]  95%
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<br><br>
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<br>
  
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==Former Staff==
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|-
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During its early development, one officer and three support staff managed and administered Finance Unit.
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| style="width:20%"|
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[[File:Button03.png|15px|]]  To comply with the Financial Management Compliance Index.
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<br><br><br>
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| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that complied/Total component of Financial Management Compliance Index) x 100 
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<br><br>
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| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  80%
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<br><br><br>
 +
<br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  90%
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<br><br><br>
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<br>
  
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1) Paidi Amat Mokito <br>
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|-
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2) Ammie Syarina Mohd Jelani <br>
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| style="width:20%"|
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3) Haspidawati Bujang <br>
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[[File:Button03.png|15px|]]  To achieve grade A (90-100%) in Accountability Index Rating.
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4) Ismewatti Narawi <br>
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<br><br><br>
 +
| style="width:5%" |
 +
| style="width:20%" |
 +
[[File:Button03.png|15px|]]  (Number of component that comply with Accountability Index/Total component of Accountability Index) x 100 
 +
<br><br>
 +
| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  4 star
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<br><br><br>
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<br>
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| style="width:5%" |
 +
| style="width:10%" |
 +
[[File:Button02.png|15px|]]  5 star
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<br><br><br>
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<br>
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|}
  
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Paidi Amat Mokito pensioned in 2016 and [[Norafiqah Nabilah Binti Julaihi]] is replacing him. A few years later, Mohd Aidiq Aidi and Zaidi Mohd Nor were joining Pustaka until today. After seventeen years with Pustaka, Ismewatti Narawi persued her career in other government agency. Flin Lovinia eventually replaced her in 2017.
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[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]] [[Category:Corporate Information]]

Latest revision as of 11:46, 27 June 2023


The Finance Management (FM) Division is a division under the under the Corporate Management Sector (CM) of Pustaka Negeri Sarawak (Pustaka). The other divisions are the Human Resource Management Division, Facility Management Division and Corporate Communications Division.

Corporate Management of Pustaka Negeri Sarawak, 2019

Main Functions

Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives

Roles of Finance Unit

To manage & undertake the following tasks:

  • Budget preparation
  • Budget administration
  • Cost allocation
  • Accounts payable
  • Payroll
  • Fringe benefits
  • Grants administration
  • Contract administration
  • Accounts Receivable
  • Fixed Asset
  • Staff Claims
  • Keep and maintain financial records and reports
  • Procurement approval of purchasing or services that is less than RM20,000.00

Current Staff

1. Cik Norafiqah Nabilah Binti Julaihi : Head of Finance Management Division
2. Pn. Ammie Syarina Mohd Jelani
3. Pn. Haspidawati Bujang
4. En. Zaidi Mohamad Nor
5. Cik Flin Lovinia
6. En. Asriful Ashraff Bin Arisa
7. Cik Syahirunnisaa Aminah Ruzainah binti Mat Samoin

Former Staff

1. En. Paidi Amat Mokito
2. Pn. Ismewati Bt Narawi
3. En. Asri Ali


Key Performance Indicators


Statements of Objective Measures Targets Stretch Targets
_______________________________ _____________________________________ __________________ __________________

Button03.png To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.




Button03.png (Actual expenditure/Budgeted expenditure) x 100%

Button02.png 95%


Button02.png 100%


Button03.png (Actual expenditure of current year/Current year grant received) x 100%

Button02.png 95%


Button02.png 100%


Button03.png To achieve grade A (90-100%) in eCSA report.

Button03.png (Number of component that comply with regulation/Total component) x 100

Button02.png 90%


Button02.png 95%


Button03.png To comply with the Financial Management Compliance Index.


Button03.png (Number of component that complied/Total component of Financial Management Compliance Index) x 100

Button02.png 80%



Button02.png 90%



Button03.png To achieve grade A (90-100%) in Accountability Index Rating.


Button03.png (Number of component that comply with Accountability Index/Total component of Accountability Index) x 100

Button02.png 4 star



Button02.png 5 star



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