Staff Claims
Subsistence Claims
Process Flow - Assistant Accountant
1. Staff apply subsistence claims through Employee Self-Service(ESS).
2. Officer in charge will get notification in email regarding staff claims.
3. Officer in charge need to make sure the staff attached their Traveling Form Request (MUST), Official Receipt and program tentative.Request from the requester if they did not attached any .
4. Officer in charge check subsistence claimed amount and adjust if it is over-claimed or under-claimed.
5. After finish checking, Officer in charge will recommend the subsistence claim and it will be checked by higher ups.
After Approval Process
1. Print Approved Subsistence Form and attached together with the original attachment.
2. Make a cover for the claim and submit to Account Assistant to make payment.
NOTE: Last date for submission will be 1 month after traveling. Claim will not be entertained if it is more than 1 month.
Mileage Claims
Process Flow - Assistant Accountant
1. Staff apply subsistence claims through Employee Self-Service(ESS).
2. Officer in charge will get notification in email regarding staff claims.
4. Officer in charge check Mileage claimed amount and adjust if it is over-claimed or under-claimed.
5. After finish checking, Officer in charge will recommend the subsistence claim and it will be checked by higher ups.
After Approval Process
1. Print Approved Subsistence Form and attached together with the original attachment.
2. Make a cover for the claim and submit to Account Assistant to make payment.
NOTE: Last date to send claim will be 10th of every month.
Medical claims
Process Flow - Assistant Accountant
1. Staff fill in Medical Log Book located in front of Finance Division Room and verify ownership of the receipt by Stamping,Fill in name of the staff and date.
2. Officer in charge will collect and verify received inside the Medical Log Book.
3. Officer in charge check balance remaining and inform the requestor/staff on balance remaining after claimed and will key in inside E-Solusis.
4. After finish checking, Officer in charge will submit to Account Assistant for payment.
NOTE:
- All Medical receipts shall be submitted within 1 month from the date of the receipt bearing the name.
- RM1,500 entitlement
