Finance Management Division

The Finance and Facilities Management (FFM) Division is a division under the under the Corporate Management Sector (CM) of Pustaka Negeri Sarawak (Pustaka). The other divisions are the Human Resource Management Division and Corporate Communications Division.

Corporate Management of Pustaka Negeri Sarawak, 2019

Main Functions

Advise the Chief Executive Officer, Management and all employees of Pustaka Negeri Sarawak on matters pertaining to financial management and to ensure that there are adequate funds available to acquire the resources needed to help Pustaka achieve its objectives

Roles of Finance Unit

To manage & undertake the following tasks:

• Budget preparation
• Budget administration
• Cost allocation
• Accounts payable
• Payroll
• Fringe benefits
• Grants administration
• Contract administration
• Accounts Receivable
• Fixed Asset
• Staff Claims
• Keep and maintain financial records and reports
• Procurement approval of purchasing or services that is less than RM20,000.00

Roles of Facility Management Unit

Oversees, manages and monitors the following activities:

• Maintenance and repair of buildings, facilities, equipment, parks and landscape at Pustaka
• Pustaka’s assets and facilities
• Usage of hired venues/facilities
• Housekeeping
• Logistics
• Security (to ensure security and safety of employees, customers and members of the public and property in and within assigned areas in Pustaka by patrolling on foot and enforcing Pustaka’s rules and regulations)

Key Performance Indicators

Statements of Objective		Measures		Targets		Stretch Targets
_______________________________		_____________________________________		__________________		__________________
To achieve optimum use of budget to maximize benefits and to meet all Pustaka's objectives/core business.		(Actual expenditure/Budgeted expenditure) x 100%		95%		100%
		(Actual expenditure of current year/Current year grant received) x 100%		95%		100%
To achieve grade A (90-100%) in eCSA report.		(Number of component that comply with regulation/Total component) x 100		90%		95%
To comply with the Financial Management Compliance Index.		(Number of component that complied/Total component of Financial Management Compliance Index) x 100		80%		90%
To achieve grade A (90-100%) in Accountability Index Rating.		(Number of component that comply with Accountability Index/Total component of Accountability Index) x 100		4 star		5 star