Difference between revisions of "Archives Management Division"

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= Archives Management Division =
 
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<br>
 
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The Archives Management Division is under the purview of Depository Services Sector mainly deals with State government records and archival materials. According to Sarawak State Library Ordinance, 1999, PART IV: State Depository, Section 14. (1) (d)<ref>SARAWAK STATE LIBRARY ORDINANCE, 1999, PART IV: STATE DEPOSITORY, page 14.</ref> are to maintain, preserve and keep public records which are more than twenty-five years old, and other documents, papers, instruments and statutes, statutory orders, regulations or decrees, directed by State Secretary to be maintained, preserved and kept in the State Depository on account of their historical value or public importance; and Section 17 (1)(a) to provide for the preservation and use of the library resources.
 
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<br>
 
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= Functions =
 
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<br>
 
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Promote the preservation of non-active public records (public records which are more than 25 years old) of the State of Sarawak and other documents, papers, instruments and statues, statutory orders, regulations or decrees, directed by the State Secretary to be maintained, preserved and kept in the State Depository on account of their historical value or public appearances.<br>
 
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* Advice and guide government departments/agencies in records transfer to Pustaka Negeri Sarawak.
 
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* Management and operation of secure repositories for the preservation of records and archives.
 
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* Repatriation of Sarawak’s records and archives from outside Sarawak/Malaysia.
 
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* Rescue records and archives created in 1963 and before in government departments/agencies.
 
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* Digitize and microfilm selective records and archives that has archival or historical value for the State.
 
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* To regulate and conduct awareness programs on the importance of Archives.
 
  
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= Operational Activities =
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The Archives Management Division is under the purview of [[Depository Services Sector]] mainly deals with State government records and archival materials. According to Sarawak State Library Ordinance, 1999, PART IV: State Depository, Section 14. (1) (d)<ref name="ssl"><small>Sarawak Government (1999). ''Sarawak State Library Ordinance, 1999''. Kuching, Sarawak: Sarawak Government.</small></ref> are to maintain, preserve and keep public records which are more than twenty-five years old, and other documents, papers, instruments and statutes, statutory orders, regulations or decrees, directed by State Secretary to be maintained, preserved and kept in the State Depository on account of their historical value or public importance; and Section 17 (1)(a)<ref name="ssl"/> to provide for the preservation and use of the library resources.<br>
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* Transfer of records by government departments/agencies.<br>
 
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* Bequeath of archives collection by organization or individuals.<br>
 
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* Accessioning of records and archival materials.<br>
 
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* Arrangement and description of records and archival materials.<br>  
 
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* Preservation and conservation of records and archival materials.<br>
 
  
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= Programmes =
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An introduction video to Archives Management Division can be view here https://www.youtube.com/watch?v=6shrJ003PAE&list=PLrCnBpYDEv-Ix5vVH_S6Bd78Qo_YfEjm8&index=2 <br>
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An Archives Management programme at State Records Repository, Pustaka Negeri Sarawak can help an organisation in the following areas:<br>
 
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* To determine what has continuing value to the organisation and should be managed and preserved within an archives programme.<br>
 
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* To establish standards and procedures for describing archival materials.<br>
 
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* To develop appropriate strategies for increasing awareness and use of archival holdings.<br>
 
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* To identify specifications for services including microfilming and imaging.<br>
 
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* To establish initial conservation priorities and plan for on-going preservation programme.<br>
 
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* To carry out listing/cataloguing of archival holdings.<br>
 
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* To exploit archival material through publication or exhibition.<br>
 
  
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= References =
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== The Current Staff ==
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<br>
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<ol type="1">
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<li>[[Dayangku Horiah Awang Gani]] : Head of Division</li>
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<li>[[Mohd Khadzrie Bin Mohd Ramzie Faizal]]  : Head of Access and Data Entry Unit</li>
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<li>[[Alvaena Valentine]] : Access and Data Entry Unit</li>
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<li>[[Nur Syamimi binti Abdullah]] : Access and Data Entry Unit</li>
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<li>[[Rina Rimong]]: Access and Data Entry Unit</li>
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<li>[[Ayu Lestari Binti Yahya]] : Head of Transfer of Department Record Unit</li>
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<li>[[Shasilla Bakhtiar]] : Transfer of Department Record Unit</li>
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<li>[[Marlini Mahadar]]: Transfer of Department Record Unit</li>
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<li>[[Mohamad Aizat Bin Ajis]] : Head of Preservation  of Archives Collection Unit</li>
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<li>[[Herrie Suliano Mohamad]] : Preservation  of Archives Collection Unit</li>
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<li>[[Freddy Lanyau]]: Preservation  of Archives Collection Unit</li></ol>
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<li>[[Sarinah Mohd Kassim]] (Deceased) : Preservation  of Archives Collection Unit</li>
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== Functions ==
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<ol type="1">
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<li>To maintain, preserve and keep non-active public records which are more than 25 years old at the State Records Repository as stated in Sarawak State Library Ordinance 1999, Part IV, Section 14 (1)(d).</li>
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<li>To advice and guide government agencies in records transfer to State Records Repository through conducting awareness programs on the importance of archives.</li>
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<li>To obtain records and archives of Sarawak that created on or before 1963 as well as those outside of Sarawak or Malaysia in either original or copied form.</li>
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<li>To perform digitization and microfilm on selective records and archives material that has archival or historical value for the State.</li></ol>
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== Operational Activities ==
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<ol type="1">
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<li>Facilitate [[Transfer and Receive of Department/Agency Records and Archives]] by government departments/agencies.</li>
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<li>Provide [[fumigation]] service for records and archival materials.</li>
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<li>[[Preservation and Conservation of Records and Archival Materials]].</li>
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<li>[[Digitization and Microfilm Project]] for records and archival materials.</li>
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<li>Provide [[Reference of Department/Agency Records and Archives at State Records Repository]].</li></ol>
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== Initiatives ==
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<ol type="1">
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<li>[[Kempen 1Fail 1Minggu (1File 1Week)]]</li>
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<li>[[Rescue Government Records And Archives Programme (REGRAP)]]</li>
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<li>[[Enrollment of Membership For Pustaka Negeri at State Records Repository (EMPUN@SRR)]]</li>
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<li>[[Microfilm Preservation Initiatives and Collaborations (MAGIC)]]</li>
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<li>[[Basic Emergency Response and Preservation Skills (BERES)]]</li>
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<li>[[Digitization and Microfilm Project]]</li>
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<li>[[Archiving today’s Knowledge and Records for tomorrow Accessibility and  Browsing (AKRAB)]]</li>
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== References ==
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[[Category: Sectors and Divisions in Pustaka Negeri Sarawak]] [[Category: Corporate Information]]

Latest revision as of 10:46, 12 July 2024

The Archives Management Division is under the purview of Depository Services Sector mainly deals with State government records and archival materials. According to Sarawak State Library Ordinance, 1999, PART IV: State Depository, Section 14. (1) (d)[1] are to maintain, preserve and keep public records which are more than twenty-five years old, and other documents, papers, instruments and statutes, statutory orders, regulations or decrees, directed by State Secretary to be maintained, preserved and kept in the State Depository on account of their historical value or public importance; and Section 17 (1)(a)[1] to provide for the preservation and use of the library resources.

An introduction video to Archives Management Division can be view here https://www.youtube.com/watch?v=6shrJ003PAE&list=PLrCnBpYDEv-Ix5vVH_S6Bd78Qo_YfEjm8&index=2

The Current Staff

  1. Dayangku Horiah Awang Gani : Head of Division
  2. Mohd Khadzrie Bin Mohd Ramzie Faizal  : Head of Access and Data Entry Unit
  3. Alvaena Valentine : Access and Data Entry Unit
  4. Nur Syamimi binti Abdullah : Access and Data Entry Unit
  5. Rina Rimong: Access and Data Entry Unit
  6. Ayu Lestari Binti Yahya : Head of Transfer of Department Record Unit
  7. Shasilla Bakhtiar : Transfer of Department Record Unit
  8. Marlini Mahadar: Transfer of Department Record Unit
  9. Mohamad Aizat Bin Ajis : Head of Preservation of Archives Collection Unit
  10. Herrie Suliano Mohamad : Preservation of Archives Collection Unit
  11. Freddy Lanyau: Preservation of Archives Collection Unit
  • Sarinah Mohd Kassim (Deceased) : Preservation of Archives Collection Unit

    • Functions

    1. To maintain, preserve and keep non-active public records which are more than 25 years old at the State Records Repository as stated in Sarawak State Library Ordinance 1999, Part IV, Section 14 (1)(d).
    2. To advice and guide government agencies in records transfer to State Records Repository through conducting awareness programs on the importance of archives.
    3. To obtain records and archives of Sarawak that created on or before 1963 as well as those outside of Sarawak or Malaysia in either original or copied form.
    4. To perform digitization and microfilm on selective records and archives material that has archival or historical value for the State.

    Operational Activities

    1. Facilitate Transfer and Receive of Department/Agency Records and Archives by government departments/agencies.
    2. Provide fumigation service for records and archival materials.
    3. Preservation and Conservation of Records and Archival Materials.
    4. Digitization and Microfilm Project for records and archival materials.
    5. Provide Reference of Department/Agency Records and Archives at State Records Repository.

    Initiatives

    1. Kempen 1Fail 1Minggu (1File 1Week)
    2. Rescue Government Records And Archives Programme (REGRAP)
    3. Enrollment of Membership For Pustaka Negeri at State Records Repository (EMPUN@SRR)
    4. Microfilm Preservation Initiatives and Collaborations (MAGIC)
    5. Basic Emergency Response and Preservation Skills (BERES)
    6. Digitization and Microfilm Project
    7. Archiving today’s Knowledge and Records for tomorrow Accessibility and Browsing (AKRAB)

      8. References

    1. ↑ 1.0 1.1 Sarawak Government (1999). Sarawak State Library Ordinance, 1999. Kuching, Sarawak: Sarawak Government.
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