Difference between revisions of "Technical Services Division, Sibu"

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The Technical Services Division of Pustaka Negeri Sarawak, Sibu was established in November 2018. It consists of three (3) units which are Acquisition Unit, Cataloguing Unit and Sarawakiana Unit.<br>
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The Technical Services Division of Pustaka Negeri Sarawak, Sibu was established in November 2018. It consists of three (3) units which are Acquisition Unit, Cataloguing Unit and Sarawakiana Unit. Since 2021, Sarawakiana Unit was established as a new division, leaving Technical Services with only 2 Units as mentioned above.<br>
  
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{| class="wikitable"
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|-
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| [[File:TS Sibu.jpg|250px|thumb|right|<center> Picture taken on 2019 </center>]] || [[File:TS staff current (2).png|320px|thumb|right|<center> Picture taken on 2022 </center>]] ||[[File:IMG_6284.jpg|320px|thumb|right|<center> Picture taken on 2023 </center>]]
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|}
 
=Staff=
 
=Staff=
  
 
'''SIBU'''<br>
 
'''SIBU'''<br>
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[[File:TS Sibu.jpg|320px|thumb|right|<center>Technical Services Division, Sibu Campus</center>]]
 
  
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As of November 2019, Technical Services Division is managed and administered by two Librarians, two Assistant Librarians and four Library Assistant.
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As of November 2019, Technical Services Division is managed and administered by one Librarian, two Assistant Librarians and four Library Assistant.
  
 
# Librarian, Technical Services Division, Head: ''[[Nur Faziella Syazmeen Hasli|Nur Faziella Syazmeen Binti Hasli]]''
 
# Librarian, Technical Services Division, Head: ''[[Nur Faziella Syazmeen Hasli|Nur Faziella Syazmeen Binti Hasli]]''
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# Librarian, Sarawakiana Unit, Head: ''[[Nur Amanina Mastani]]''
 
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# Library Assistant, Sarawakiana Unit: ''[[Norzieana binti Mohammad Nasir]]''
 
 
# Assistant Librarian, Acquisition Unit, Head: ''[[Shahrieza Binti Rabaie]]''
 
# Assistant Librarian, Acquisition Unit, Head: ''[[Shahrieza Binti Rabaie]]''
 
# Library Assistant, Acquisition Unit: ''[[Nur Syahida Binti Ispawi]]''
 
# Library Assistant, Acquisition Unit: ''[[Nur Syahida Binti Ispawi]]''
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# Library Assistant, Cataloguing Unit: ''[[Safwan Hanif bin Osman]]''
 
# Library Assistant, Cataloguing Unit: ''[[Safwan Hanif bin Osman]]''
 
# Library Assistant, Cataloguing Unit: ''[[Bibiana Nain Anak Ugop]]''
 
# Library Assistant, Cataloguing Unit: ''[[Bibiana Nain Anak Ugop]]''
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# Library Assistant, Acquisition Unit: ''[[Ricky Aman]]''
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=Former Staff=
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# Library Assistant : ''[[Tan Al-Affiq Bin Tan Smilly]]''- Resigned on 25 October 2020
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# Librarian, Sarawakiana Unit, Head: ''[[Nur Amanina Mastani]]''
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# Library Assistant, Sarawakiana Unit: ''[[Norzieana binti Mohammad Nasir]]''
  
 
=Main Roles and Functions=
 
=Main Roles and Functions=
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The ways acquisition unit manage the library materials and resources from the ordering process until its handover to the Cataloging Unit, are:   
 
The ways acquisition unit manage the library materials and resources from the ordering process until its handover to the Cataloging Unit, are:   
 
* [[Acquisition of Printed Library Materials]]
 
* [[Acquisition of Printed Library Materials]]
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**Selection of Library Materials 
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** Purchase of Library Materials 
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** Receipt of Library Materials 
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** Cancellation of Library Materials 
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** Handling of Rejected Library Materials 
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** Received Library Materials 
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** Control of Documented Information
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* [[Acquisition of Serial]]
 
* [[Acquisition of Serial]]
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** Purchase of Serial Materials 
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** Subscription of New Serials 
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** Renewal of Serials Subscription 
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** Payment of Subscription 
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** Receiving of Invoice
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* [[Gift and Exchange]]
 
* [[Gift and Exchange]]
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**Acceptance of Gifts
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** Acknowledgement of Gifts
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** Declining of Gifts
  
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====='''1.2 Cataloguing Unit'''<br>=====
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===='''1.2 Cataloguing Unit'''<br>====
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'''1.2.1 Cataloging of Library Materials'''
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The main function of Sibu cataloguing unit in physical collection management are
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* Apply suitable and up-to-date methodologies for collection, storage and retrieval including cataloguing, classifying, assigning of subject headings, authority file maintenance and processing of library material.<br/>
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* Update and maintain collection maintenance procedures.
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* Yearly auditing of collection.
  
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Original Cataloguing
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'''1.2.1 [[Cataloging of Library Materials]]'''
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Copy Cataloguing
 
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Import Cataloguing
 
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Merging, Update & Delete Processing of library material
 
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Bibliographic Record Verification
 
  
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'''1.2.2 Identification of Subject Heading'''
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Original Cataloguing <br/>
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Copy Cataloguing <br/>
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Import Cataloguing <br/>
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Merging, Update & Delete Processing of library material <br/>
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Bibliographic Record Verification <br/>
  
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Find appropriate heading in LCSH
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'''1.2.2 [[Identification of Subject Heading]]'''
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Look for Appropriate Subdivisions In LCSH
 
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Entries for subject heading
 
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Interpreting entries LCSH
 
  
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'''1.2.3 Identification of Call Number'''
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Find appropriate heading in LCSH <br/>
 +
Look for Appropriate Subdivisions In LCSH <br/>
 +
Entries for subject heading <br/>
 +
Interpreting entries LCSH <br/>
 +
 
 +
'''1.2.3 [[Identification of Call Number]]'''
  
 
Determine the call number based on the subject heading from Dewey Decimal Classification (DDC).
 
Determine the call number based on the subject heading from Dewey Decimal Classification (DDC).
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Determine type of collection
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Determine type of collection <br/>
 
- Fiction
 
- Fiction
 
- Non fiction
 
- Non fiction
  
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'''1.2.4 Weeding of Library Materials'''
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'''1.2.4 [[Weeding of Library Materials]]'''
  
 
Determine the date
 
Determine the date
 
General briefing on weeding exercise to all officers involved
 
General briefing on weeding exercise to all officers involved
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Identification of the following criteria:
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Identification of the following criteria:<br/>
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- Circulation statistic
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- Circulation statistic <br/>
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- Year of publication / Age
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- Year of publication / Age <br/>
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- Physical condition of library materials
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- Physical condition of library materials <br/>
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- Multiple copies
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- Multiple copies <br/>
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Change the status of library materials from “available” to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
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Change the status of library materials from “available” <br/> to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management <br/>
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Relocation of weeded library materials
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Relocation of weeded library materials<br/>
  
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'''1.2.5 Stock Take of Library Material'''
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'''1.2.5 [[Stock Take of Library Material]]'''
  
 
Identification of areas for stock taking exercise
 
Identification of areas for stock taking exercise
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Closure of the area to be stock take
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Closure of the area to be stock take <br/>
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Informing staff and Sector ICT Implementation of stock take exercise
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Informing staff and Sector ICT Implementation of stock take exercise <br/>
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Scanning of library materials and upload the scanned circulation item number (bar code)
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Scanning of library materials and upload the scanned circulation item number (bar code) <br/>
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Generate report of stock take
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Generate report of stock take <br/>
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Present to the management
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Present to the management <br/>
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'''1.2.6 [[Home Library Competition]]'''
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Preparation of project brief <br/>
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Announcement of home library competition. <br/>
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Conduct workshop for participants and public. <br/>
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Selection and appointment panel of judges <br/>
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Site visit and judging competition Presentation of award. <br/>
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'''1.2.7 Book Repair'''
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=Technical Service Activities/Events=
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* [[Book Selections]]
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{| class="wikitable"
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|-
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|-
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| Example || Example || Example
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|}
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* [[Stock Take]]
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{| class="wikitable"
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|-
  
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'''1.2.6 Home Library Competition'''
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|-
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| Example || Example || Example
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|}
  
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Preparation of project brief
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* [[Pustaka Bookfair 2023]]
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Announcement of home library competition
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{| class="wikitable"
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Conduct workshop for participants and public.
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|-
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Selection and appointment panel of judges
 
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Site visit and judging competition Presentation of award
 
  
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====='''2.0 Sarawakiana Unit''' [[Sarawakiana Division|Main Roles & Functions]]=====
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|-
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| Example || Example || Example
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|}
  
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The role of Sarawakiana Division as in the Sarawak State Library Ordinance, 1999<ref name="ssl"><small>Sarawak Government (1999). ''Sarawak State Library Ordinance, 1999''. Kuching, Sarawak: Sarawak Government.</small></ref>are:<br>
 
  
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1. To develop and preserve Pustaka’s niche collection (Sarawakiana Collections) as prescribed under Sarawak State Library Ordinance Cap 29. <ref name="ssl"/><br>
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=References=
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2. To enforce the statutory provision of the Legal Deposit, as stated under Section 15 of the Sarawak State Library Ordinance,
 
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1999.<ref name="ssl"/><br>
 
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3. To promote services, programs and activities and makes information accessible to public and researchers as prescribed under
 
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Sarawak State Library Ordinance Cap. 29.<ref name="ssl"/><br>
 
  
 
[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]]
 
[[Category:Sectors and Divisions in Pustaka Negeri Sarawak]]

Latest revision as of 16:12, 26 September 2023

The Technical Services Division of Pustaka Negeri Sarawak, Sibu was established in November 2018. It consists of three (3) units which are Acquisition Unit, Cataloguing Unit and Sarawakiana Unit. Since 2021, Sarawakiana Unit was established as a new division, leaving Technical Services with only 2 Units as mentioned above.

Picture taken on 2019
Picture taken on 2022
Picture taken on 2023

Staff

SIBU

As of November 2019, Technical Services Division is managed and administered by one Librarian, two Assistant Librarians and four Library Assistant.

  1. Librarian, Technical Services Division, Head: Nur Faziella Syazmeen Binti Hasli
  2. Assistant Librarian, Acquisition Unit, Head: Shahrieza Binti Rabaie
  3. Library Assistant, Acquisition Unit: Nur Syahida Binti Ispawi
  4. Assistant Librarian, Cataloguing Unit, Head: Mohd Feizul Bin Median
  5. Library Assistant, Cataloguing Unit: Safwan Hanif bin Osman
  6. Library Assistant, Cataloguing Unit: Bibiana Nain Anak Ugop
  7. Library Assistant, Acquisition Unit: Ricky Aman

Former Staff

  1. Library Assistant : Tan Al-Affiq Bin Tan Smilly- Resigned on 25 October 2020
  2. Librarian, Sarawakiana Unit, Head: Nur Amanina Mastani
  3. Library Assistant, Sarawakiana Unit: Norzieana binti Mohammad Nasir

Main Roles and Functions

1.0 Cataloguing Unit & Acquisition Unit

1.1 Acquisition Unit

This unit responsible for the selection and purchasing library materials and resources from the vendors according to its Pustaka Collection Development Policy and Sarawak State Library Ordinance, 1999 & Sarawak State Library (Amendment), Ordinance, 2009.

The ways acquisition unit manage the library materials and resources from the ordering process until its handover to the Cataloging Unit, are:

  • Acquisition of Printed Library Materials
    • Selection of Library Materials
    • Purchase of Library Materials
    • Receipt of Library Materials
    • Cancellation of Library Materials
    • Handling of Rejected Library Materials
    • Received Library Materials
    • Control of Documented Information
  • Acquisition of Serial
    • Purchase of Serial Materials
    • Subscription of New Serials
    • Renewal of Serials Subscription
    • Payment of Subscription
    • Receiving of Invoice

1.2 Cataloguing Unit

The main function of Sibu cataloguing unit in physical collection management are

  • Apply suitable and up-to-date methodologies for collection, storage and retrieval including cataloguing, classifying, assigning of subject headings, authority file maintenance and processing of library material.
  • Update and maintain collection maintenance procedures.
  • Yearly auditing of collection.

1.2.1 Cataloging of Library Materials

Original Cataloguing
Copy Cataloguing
Import Cataloguing
Merging, Update & Delete Processing of library material
Bibliographic Record Verification

1.2.2 Identification of Subject Heading

Find appropriate heading in LCSH
Look for Appropriate Subdivisions In LCSH
Entries for subject heading
Interpreting entries LCSH

1.2.3 Identification of Call Number

Determine the call number based on the subject heading from Dewey Decimal Classification (DDC). Determine type of collection
- Fiction - Non fiction

1.2.4 Weeding of Library Materials

Determine the date General briefing on weeding exercise to all officers involved Identification of the following criteria:
- Circulation statistic
- Year of publication / Age
- Physical condition of library materials
- Multiple copies
Change the status of library materials from “available”
to “weeded/in-repair/damaged/obsolete/BOS” in Angkasa Library Management System - Item Management
Relocation of weeded library materials

1.2.5 Stock Take of Library Material

Identification of areas for stock taking exercise Closure of the area to be stock take
Informing staff and Sector ICT Implementation of stock take exercise
Scanning of library materials and upload the scanned circulation item number (bar code)
Generate report of stock take
Present to the management

1.2.6 Home Library Competition

Preparation of project brief
Announcement of home library competition.
Conduct workshop for participants and public.
Selection and appointment panel of judges
Site visit and judging competition Presentation of award.

1.2.7 Book Repair

Technical Service Activities/Events

Example Example Example
Example Example Example
Example Example Example


References

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