Accounts Receivable Miri

Prepare Purchase / Service Order (PO/SO)

a) Make sure Requisition Form to be filled in completely and approved (based on amount) such as

1. below RM5,000 to be approved by Regional Manager (RM)
   
2. above RM5,000 to RM10,000 be approved by Deputy Chief Executive Officer (DCEO)
   
3. above RM10,000 to RM19,999.99 approved by Chief Executive Officer (CEO)
   

b) Once approved data in Requisition Form are key inn in e-solusis under general ledger-commitment module
c) Print Service order accordingly the attached service order with Requisition Form. The pink Copy of PO/SO (pink colour) to be given to requester for further action.

Note:

• If Head of Department / Officer Approved not in office, assigned seniority officer will be approved the requisition
  
• Only Accountant Assistant and Regional Manager are authorised to signed Purchase / Service Order (PO/SO)

Compiled PO/SO with Supplier's Invoice

a) To ensure the amount, details and date on supplier's invoice that compiled with PO/SO reviewed accurately and satisfied in order such as

1. Original PO/SO (white paper)
   
2. Supplier's original invoice
   
3. Approved requisition form
   

b) Sent email to requester to signed and valid the compiled PO/SO and supplier's invoice for payment process.

Note:

• Any different amount, the changes need to be written the new amount and signed by Regional Manager(RM) / Approved Officer.
  

Cash Received

a) All cash and cheques received shall be recorded in the Finance Collection Log Book and bank in every day/next day if cash or cheque received after 2.00pm.
b) Bank in slip and relevant documents ( Reconciliation Report, Facilities Rental Report, Official Receipts) shall be attach together.
c) Recording by Keying-in into E-Solusis Financial Acccounting System and confirm accordingly
d) Document are then file accordingly.

Bank Statement

Once received bank statemet (CIMB Bank) key-in details bank statement every month and confirm in e-Solusis System before checked by Accountant Assistant.

Prepare Rental's Invoice

a) Invoice to be prepared once received the documents such as facilities rental's form, Purchase Order by government services and any document related.
b) Key-in details in e-Solusis system in Accounts Receivable (Invoice Entry) and confirmed.
c) The original invoice will be given to customer