Board of Management Meeting
Contents
Procedures for Handling of Board meeting
Before the Meeting
1) Scheduling the meeting (confirm Chairman’s date and venue).
2) Managing:
- a) Logistic requirements.
- b) Venue and Refreshment.
- c) Requesting for paper titles.
- d) Setting Agenda of meetings.
3) Managing Minutes of meeting:
- a) Updating/editing of Minutes of meeting including Matter Arising, Progress Report, etc.
- b) Managing Appendix and presentation slides, if any.
4) Conducting Pre-Board meeting (to confirm the papers and agenda).
5) Circulating Meeting Document via Microsoft 365.
6) Follow-up.
7) Printing hardcopy (depend on request).
During the Meeting Day
1) Setting up Meeting Room
2) Circulating supplementary papers
3) Displaying Agenda of Meeting
4) Recording the session
5) Taking notes during the meeting
6) Assisting with refreshment
After the Board Meeting
1) Collecting back confidential papers/Board papers.
2) Uploading meeting recorder.
3) Photo taking Session.
4) Post Board meeting
- a) Recapping the main issues during the meeting.
- b)Giving Reminder for actions to be taken and deadlines
5)Circulating minutes of meeting.
6)Managing status reporting from minutes of meeting.
7)Making payment of Board Allowances.
