Storing

5.1 Storage of Current or Active Records

Storing records in the office or commonly known as Registry in a department rather than an off-site location ensures that records are kept near their users and enhances record accessibility when they are well organized. These are suitable for current and active records.

A well organized Registry enables:

1. The existence of a protected storage area in a department
2. Assure fast and easy retrieval of records for daily operations and putting in place and an retrieval
3. Ensure the security of records by monitoring the usage and access by unauthorized personnel
4. Facilitate the timely disposition of records, according to approved Retention Schedules