Procedures for Appraisal, Disposal and Transfer of Public Records

6.3 Disposal Procedure

1. The general Retention Schedule is consulted to ensure that the legal limit for the retention of the records in question has been reached.

2. Relevant and pending audits, investigations and litigation involving the records or their management must be resolved before records having any bearing, or having the potential to any bearing on these types of proceedings may be legally destroyed. It must be ascertained that the records do not have any remaining interest to law enforcement agents or judiciary or administrative entities.

3. The “Senarai Pemindahan Rekod” (SPR) is completed and returned to Pustaka Negeri Sarawak for review and recommendation.

   (Click the image below to download the form)
   

4. Presented to State Records and Archives Retention Committee (SRARC) for approval.

5. Records are only destroyed after approval from SRARC.