SARAWAK CIVIL SERVICE RECORDS MANAGEMENT: GUIDELINES AND TOOL KIT

Chapter 1

General Introduction
1.1 Purpose
1.2 Authority

Chapter 2

Effective Records Management Practice
2.1 Definition of a Record
2.2 The Life Cycle of a Record
2.3 Importance of Public Records
2.4 Responsibilities of Departments and Agencies towards Public Records
2.5 Roles of Pustaka Negeri Sarawak
2.6 Records Transfer and Records Disposal Application

Chapter 3

Retention Schedules

Chapter 4

Filing Practices
4.1 Introduction
4.2 File Arrangement
4.3 Access
4.4 Classification

Chapter 5

Storing
5.1 Storage of Current or Active Records
5.2 Storage of Semi-Current Records

Chapter 6

Procedures for Appraisal, Disposal and Transfer of Public Records
6.1 Retention Schedule
6.2 Appraisal
6.3 Disposal Procedure
6.4 Disposal Procedure for Financial Records
6.5 Methods of Disposal
6.6 Transferring Records to Pustaka Negeri Sarawak

Appendix

Glossary

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Procedures for Appraisal, Disposal and Transfer of Public Records

6.2 Appraisal

The process of evaluating records to determine their value and ultimate disposition based upon their administrative, legal, historical and fiscal use; their evidential and informational content; their arrangement and condition; their intrinsic content; and their relationship to other records.

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