General Introduction

1.1 Purpose

A responsible and effective records management program assures the retention and protection of the public records created by or for or on behalf of the Sarawak State Government. The Sarawak Civil Service Records Management: Guidelines and Tool Kit is intended as a guide for all employees in the Sarawak Civil Service who share in the creation, maintenance, and disposition of records.

This Guidelines and Tool Kit will be updated from time to time. The forms included, and the other specific procedures will undergo constant scrutiny to assure State Records are preserved in excellent condition for access, retrieval, and references.

1.2 Authority

Under Section 14(1)(d), Sarawak State Library Ordinance,1999, stipulates that Pustaka Negeri Sarawak (Sarawak State Library), “to maintain, preserve and keep public records which are more than twenty-five years old, and other documents, papers, instruments, and statues, statutory orders, regulations or decrees, directed by State Secretary to be maintained, pre-served and kept in the State Depository on account of their historical value or public importance”.